Job Duties:
-Develop and maintain effective and efficient record keeping systems for Behavioral Health Services’ physical and electronic files including mental health and psychiatry.
-Identify strategies to improve efficiency and accessibility and update filing systems as needed.
-Assist the Mental Health Director in tracking the delivery of mental health and psychiatric services.
-Organize and maintain a computerized record keeping system, such as information entered into iShare, Correctional Operations Management System (COMS), Microsoft Word and Excel, to track intakes, referrals, case assignments, contacts, and psychiatric appointments.
-Work with Information Technology to develop data management systems to fulfill department objectives.
-Provide administrative assistance to the Mental Health Director in the daily routine operation of programs and department.
-Develop and establish work procedures and forms based on knowledge of mental health, changes in the program and department, and introduction of new systems.
-Provide computer-generated documents for director, therapists, release planner, and supportive living services program so that unit records are maintained to standards.
-Independently format, compose, and edit written material, including letters, memos, and reports as requested for supervisor or other staff.
-Scan and print computer-scored psychological test interpretations for mental health psychologists.
-Organize therapy materials for psychoeducation and therapy groups and mental health programs.
Minimum Qualifications:
The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position.
-Proficiency in English language skills sufficient to speak, write, prepare, and edit materials using correct spelling, punctuation, grammar, and sentence construction.
-Typing/keyboarding skills and advanced skills and experience using standard computer software programs for word processing, spreadsheets and databases sufficient to create, modify and protect documents/information.
-Ability to use customer service skills on the phone, in person, and online to provide effective general and specialized office support with common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically.
-Advanced skills and experience in database management sufficient to maintain admission, withdrawal, offender payroll records, etc.; and ability to manipulate data from multiple databases to create reports.
A Tuberculosis (Mantoux) Test is required prior to hire for this position.
Preferred Qualifications:
The following qualifications are strongly desired of applicants seeking consideration for this position:
-Knowledge of Behavioral Health Services.
-Ability to maintain and keep information on patients confidential.
-Ability to work independently and effectively with little supervision.
-Ability to prioritize and multi-task.
-Proven ability to initiate improved efficiency of current processes.
Selection Process:
The selection process is a resume-based, skill-matching process. Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you.
If you have already submitted a resume to this database within the last 12 months that clearly identifies your knowledge, skills, abilities, and experience, you do not need to submit another.
The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and other applicable background information in accordance with Department of Corrections? policy.
Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s). This may include a review of job performance and discipline records.
New employees will be fingerprinted within the first 30 days of employment.
How to Apply:
Once you create and submit your resume through the online Resume Builder program (http://mn.gov/careers), you must apply to OFFICE & ADMIN SPEC INT /POSTING #15CORR000490 to ensure consideration. To apply, check the “Apply for this job” box and click on the “Apply to Selected Jobs” button on the bottom of the announcement.
If you wish to apply with a paper copy, submit your typed resume and a completed State of Minnesota Employment Application form to: Minnesota Management Budget (MMB), 400 Centennial Office Building, 658 Cedar Street, St. Paul, MN 55155. The paper application is available on the State Careers and MMB websites, at any state agency HR office, or by calling 651-259-3637. Please list OFFICE & ADMIN SPEC INT /POSTING #15CORR000490 in the Specific Opening area of the application form to ensure that you are referred to the appropriate vacancy.
Please ensure that your contact information (i.e. e-mail address, mailing address, and home/work phone numbers) is up-to-date so that we are able to contact you regarding the status of your application.
Current State Employees: Please note that employment provisions (including but not limited to seniority and leave accrual) vary among the three branches of Minnesota State government. When considering a job with another branch of state government, you are highly encouraged to explore these differences. For assistance, please direct questions to both your current and anticipated Human Resources offices.
Contact for More Information:
Betsy Bauer, elizabeth.bauer@state.mn.us / 651-361-7592.
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