Organization: International Research and Exchanges Board
Country: United States of America
Closing date: 02 Jul 2015
Field Operations Associate
Summary of Position
IREX seeks an experienced Field Operations Associate to consistently provide quality international operations support, this position is based in the Washington, DC, office.
The Field Operations Associate performs a variety of operational, oversight, and administrative duties, partnering closely on all aspects of the role with the Senior Field Operations Officer. The Field Operations Associate initiates and provides guidance on new office start-up, registration, and field office close-out processes. Field Operations provides strategic day-to-day operations, human resources, legal, and security support to more than 20 IREX international offices. This position reports to the Senior Field Operations Officer.
Among other qualifications, the idea candidate will have a minimum of 2 years’ progressive experience in international development, preferably focused on operations and or international administration. S/he will have excellent communication and interpersonal skills, a high degree of client service orientation, and ability to work independently and effectively across borders and cultures.
General Duties & Responsibilities:
· Provides day-to-day support and guidance to IREX Field Offices and DC based project support teams on operations, human resources, legal, and security matters;
· Supports and ensures compliance with organization, donor, and host-country regulations;
· Initiates the planning of and monitoring of the start-up and close-out processes of IREX Field Offices;
· Works closely with the Senior Field Operations Officer for new country registration: selection of and close coordination with legal firms, including negotiating terms and scopes of work; submission of organizational documents, powers of attorney, etc.
· Manages, updates, and validates entries in the IREX International HR and Operations database;
· In conjunction with Senior Field Operations Officer and others, systematically reviews and updates Field Office security plans and policies to be better adapted to local realities and identified best practices;
· Identifies and documents best practices, lessons learned and performs root-cause analysis and other problem solving activities to identify effective corrective actions and improvements to current policies and procedures.
· Develops and utilizes professional networks to inform decision making and benchmarking of best practices for international operations;
· Creates and maintains complete documentation of decision making processes;
· Provides training and orientation to HQ and field-based staff, as requested;
· Maintains effective relations and coordination with HQ and field staff, vendors, and partners;
· Travels to international field offices as requested (up to 25%);
· Provides backup support to Senior Field Operations Officer when necessary; and,
· Other duties as assigned.
Skills and Qualifications:
· Candidates need a minimum of 2 years’ progressive experience in international development, preferably focused on operations and or international administration;
· Demonstrated operational management experience; firm understanding of USG regulations and compliance issues;
· Ability to work with and communicate effectively with colleagues at all levels of the organization;
· Detail-oriented, highly organized with the ability to multi-task and work independently;
· Strong computer skills, especially Microsoft Office: Outlook, Word, PowerPoint, and Excel;
· Ability to work effectively across borders and cultures;
· Ability and interest to work in a fast-paced, small office work environment;
· Training and experience with Project Management Methodologies preferred;
· Arabic, French and/or Spanish language skills preferred.
How to apply:
Go to http://www.irex.org/careers and click on Current Openings. Then click on the corresponding position and apply through our website. Please supply a resume and a cover letter with your application.
NO PHONE CALLS PLEASE
AA/EOE/M/F/D/V
EOE
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