Position Information:
The Management Assistant performs a variety of office and administrative support functions for a department or area while maintaining confidentiality, as applicable, and other duties, as assigned. This classification reports to a manager or above.
Responsibilities:
- Perform diverse administrative and general office duties, utilizing independent judgment
- Ensure confidentiality of all information, both written and verbal
- Act as office liaison for requests, customer complaints and/or inquiries
- Assist department/co-workers in achieving goals and commitments
- Coordinate and assist in problem solving involving the clerical and/or administrative office procedures function in accordance with supervisory instructions
- Assist in scheduling department staff coverage, appointments, itineraries and business functions utilizing software applications
- Compose sensitive correspondence and reports utilizing PC-based word processing and/or spreadsheet applications according to department needs
- Proofread and edit all projects prior to release
- Collect information from department files for authorized inquiries and/or special staff reports
- Troubleshoot office equipment and schedule maintenance and repairs
- Set up and maintain confidential records
- Determine and use generally accepted methods to classify, retain and retrieve stored data as described in the Company Records Management Manual
- Open and distribute mail
- Order forms and supplies
- Prepare and process company forms and records
- Maintain company manuals
- Coordinate travel arrangements
- Prioritize assignments and meet deadlines established by manager
- Assist in preparation and monitoring of the department budget
- Perform various office and clerical functions
- Promote good public relations
- Regular and predictable attendance is a condition of employment and is an essential function of the job
Minimum Qualifications:
This position requires a minimum of three years of administrative experience or an equivalent combination of related education, training and work experience.
This position requires knowledge of Company practices and procedure manuals; standard word processing, spreadsheet and other applications, as needed according to department; general filing and Company correspondence procedures; proper use of the English language to include spelling, grammar, vocabulary and punctuation; proofreading techniques; telephone etiquette; standard office equipment.
Salary Details:
Hourly salary: $17.78 – $23.44
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