Position Title: Project Coordinator/Facilitator
Solicitation Number: SOL-OFDA-16-000028
Salary Level: GS-13 Equivalent: $92,145 – $119,794
Issuance Date: February 29, 2016
Closing Date: March 21, 2016
Closing Time: 12:00 P.M. Eastern Time
Dear Prospective Applicants:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Project Coordinator/Facilitator under a United States Personal Services Contract (USPSC), as described in the attached solicitation. Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:
Complete resume. In order to fully evaluate your application, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.
(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(e) U.S. Citizenship
(f) Optional: Where you heard about this job (FedBizOps, OFDA Jobs, Career Fair, etc.).
Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.
USPSC Application form AID 302-3. Applicants are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted.
Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.
Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:
OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net
Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.
Sincerely,
Renee Reed
Contracting Officer
DUTIES AND RESPONSIBILITIES
• As a liaison between OFDA and SEC, maintain regular communication with OFDA and serve as the primary point of contact for security clearances, revalidations and security clearance upgrades.
• Serve as OFDA’s primary contact for troubleshooting security related matters with SEC, such as badging, access, clearance transfers and other issues as they arise.
• Troubleshoot with OFDA and SEC, working to ensure the expedient processing of security clearances which will ensure that OFDA is fully staffed and able to respond and deploy their employees in the event of a disaster or humanitarian crisis. Exercise independent judgment, work with OFDA to determine areas of priority, and to ensure security actions get processed expeditiously.
• Review and evaluate reports of investigation and other records to determine whether to grant, deny, revoke, or suspend security clearances consistent with National Security Adjudicative Guidelines.
• Identify the need for, and recommend Special Investigations for complex and extremely sensitive and critical national security issues requiring issue resolution to facilitate a clearance determination.
• Compose correspondence and prepare written reports highlighting potential security concerns and the related resolution, if applicable.
• Plan, organize, and carry out his/her own work with diverse and competing priorities; monitor and report on the status of in-progress assignments, and adhere to supervisory guidance on work priorities; ensure all deadlines and quality standards are met and use initiative and resourcefulness to develop new methods.
• Prepare analytical summaries with corresponding recommendations for related course of action; and provide a clear basis for the course of action when potentially disqualifying information is identified and adverse actions are recommended.
• Participate in a recurring meeting with OFDA to discuss areas of concentration for SEC, and coordinate all outstanding issues of concern in a timely manner, to the extent possible. Identify trends and propose solutions to resolve processing or communication challenges, and escalate to management as appropriate.
• Clarify OFDA action requests for SEC to ensure appropriateness, and manage processing timeliness expectations by facilitating in-progress investigations.
• Provide guidance and appropriately apply related executive orders, Agency Directives, and other internal procedures, requirements, regulations, and policies related to personnel security, and maintain credibility with others on technical issues.
• Specify goals and obstacles to achieving those goals, generate alternatives, consider risks, and evaluate and choose the best alternative in order to make a determination, draw conclusions or solve a problem.
• Identify and analyze problems: use sound reasoning to arrive at conclusions; find alternative solutions to complex problems; distinguish between relevant and irrelevant information to make logical judgments.
• Recognize and use correct grammar, punctuation, and spelling; communicate information in a succinct and organized manner; produce written information, which may include technical material that is appropriate for the intended audience.
• Attend OFDA trainings as necessary to better understand staffing needs of the office and how this translates into security requirements; engage in appropriate training either as a participant and/or trainer.
• Conduct brown bags and other informational sessions to educate OFDA staff on changes in security policy or other relevant subject matter.
• Sign up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
• Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
• As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
• Update the shared OFDA spreadsheet tracking the current and expected OFDA personnel. Provide routine updates on whether cases received by SEC, and the related status.
• In certain cases, assist with streamlining the OFDA candidate’s background investigation by obtaining any additional information on behalf of SEC directly.
• Resend any Interim and Final clearance notifications to AMS and/or selecting officials if not notified.
• Notify the responsible SEC branch for OFDA candidates that need or will be in need of a periodic re-investigation.
• Maintain knowledge of the divisions within SEC to provide OFDA appropriate points of contact to facilitate their requests.
• Maintain knowledge of SEC’s policies and procedures to advise OFDA and avoid unnecessary request rejections or processing delays.
• Perform additional tasks or special projects as requested by OFDA or SEC.
• Plan approach or methodology to be used in carrying out assignments.
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree with significant study in or pertinent to the specialized field, and seven (7) years of progressively responsible experience working in personnel security, background investigations, and/or clearance determinations, and analyzing security policies.
OR
Master’s degree with significant study in or pertinent to the specialized field, and five (5) years of progressively responsible experience working in personnel security, background investigations, and/or clearance determinations, and analyzing security policies.
SELECTION FACTORS
(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)
• Applicant is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Application form AID 302-3. Applicants are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted.
• Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
• Ability to obtain and maintain a Secret up to Top Secret level clearance as provided by USAID.
• Satisfactory verification of academic credentials.
QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified applicants in comparison to other applicants.)
QRF #1 Describe your ability to work under pressure with tight deadlines while
maintaining attention to detail. Please provide supporting examples.
QRF #2 Describe your experience with and knowledge of the Federal Investigative
Standards for current personnel security processing.
QRF #3 Describe your experience working in Personnel Security, and knowledge of the
process from Case Intake to Adjudications.
QRF #4 Describe your experience in a liaison role with various organizations to resolve
complex issues in a timely manner.
QRF #5 Describe your experience drafting standard operating procedures related to all
aspects of personnel security processing.
BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Applicants are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.
The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an applicant. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.
The Applicant Rating System is as Follows:
QRFs – 35 points
QRF #1 – 7 points
QRF #2 – 7 points
QRF #3 – 7 points
QRF #4 – 7 points
QRF #5 – 7 points
Interview Performance – 40 points
Satisfactory Professional Reference Checks – 25 points
Total Possible Points: 100
How to apply:
Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit:
Complete resume. In order to fully evaluate your application, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.
(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(e) U.S. Citizenship
(f) Optional: Where you heard about this job (FedBizOps, OFDA Jobs, Career Fair, etc.).
Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
Supplemental document specifically addressing the QRFs shown in the solicitation.
USPSC Application form AID 302-3. Applicants are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted.
Additional documents submitted will not be accepted.
By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.
To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.
DOCUMENT SUBMITTALS
Via email: recruiter@ofda.gov
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