The d uties may include but are not limited to:
- Follows standard operational procedures to complete multiple tasks.
- Maintains and assigns position control numbers for vacancies and assists in maintaining position control database.
- Assists with LEAPS report.
- Enters data and generates action forms on new hires, transfers, changes in assignments, and changes in account numbers.
- Verifies supplemental pay entitlement and enters data.
- Conducts audits to ensure accuracy of data.
- Computes salaries for selected employees.
- Rolls experience and generates step increases.
- Verifies experience from out-of-system and inactive employees.
- Processes applications and renewals for Substitutes.
- Schedules and assists with Substitute Training and induction.
- Scans documents.
- Maintains permanent record cards on employees and updates them each year and as needed during the year.
- Uses ALSDE website to check for background clearance and certification.
- Answers telephone calls, monitors department communications, takes messages and routes appropriately.
- Processes various forms, reports, and correspondence.
- Enters personnel data and changes.
- Processes verification of employment.
- General office duties (typing, filing, copying, etc.).
- Files, secures, maintains, and purges personnel files.
- Fingerprints new hires and substitutes.
- Prioritizes tasks to meet deadlines.
- Assists other clerical personnel as needed.
- Other duties as assigned.
QUALIFICATIONS
Must be a high school graduate or have GED equivalent.
Must have knowledge of computer programs including spreadsheets.
Significant experience with Microsoft Office Suite, particularly Microsoft Access is a plus.
Requires a demonstrated ability to work with minimum supervision, follow instructions, and use independent judgment.
Must be able to communicate clearly with the public and employees, work well with others, adhere to confidentiality policies, and organize and maintain accurate records.
Must be well groomed and have good grammar and spelling ability.
Must be able to operate standard office equipment.
Must pass all parts of a basic skills test which includes Basic Word, Basic Excel, Keyboarding, Data Entry, and Formatting a letter.
SALARY RANGE
Beginning pay – $33,990.00
PROCEDURE FOR APPLYING
NEW APPLICANTS: If applying for the first time, applicant should complete the State of Alabama on-line application and attach it to the specific job number in order to be eligible for hire. This application can be found on the website www.alsde.edu/teachinAlabama.
CURRENT EMPLOYEES: To apply, attach your Internal Employee Application to this job prior to the deadline of the advertisement. To create your Internal Application, go to our HOME page. Select Human Resources, Employment, Applications, then select the tab, “Instructions for Internal Employee Application.”
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