Organization: CARE USA
Country: United States of America
Closing date: 28 May 2015
CARE USA is looking for a Special Assistant who is responsible for supporting the Vice President for Program, Partnerships and Learning (VP-PPL) in the execution of all aspects of the Department"s mandate. She/he will coordinate and facilitate the PPL Department’s Global Annual Operating Plan (AOP) processes (including the PPL teams) and the PPL Department’s overall budgeting (including PPL teams).
She/he will provide regular analysis of various data to inform the VP-PPL, provide advice, assistance and make recommendations to the VP-PPL on Financial Analysis, Compliance and Performance Monitoring as well as other Operational issues. She/ He will act as the key PPL trouble-shooter and problem-solver on tactical issues that arise at HQ.
She/he will assist the VP-PPL with the execution of duties related to leading CARE’s programs in coordination with IPO, Advocacy and Marketing and Fundraising. She /He will support PPL SMT on the sharing and reporting of global initiatives and participate in selected working groups representing PPL teams’ perspectives.
She/he will design and operationalize support systems and processes to advance the change processes in the PPL department and provide day-to-day staff support to the Department and VP-PPL on a wide range of issues. She / He will also drive continuous improvement by working with various staff across the organization to identify and implement solutions that help PPL and other Departments operate more effectively, efficiently and seamlessly.
She/he will become knowledgeable about the issues facing the PPL department and conversant with all the various constituents both internal and external to the organization and represent PPL issues and be a champion for PPL across CARE. She/he will represent the VP-PPL in select meetings and forums when the VP-PPL is not present.
She/ He will develop systems to facilitate multi-way communications between and within staff across programming including COs, RMUs, other CI members and HQ and support knowledge management solutions that will help with fund-raising, implementation of programs and continuous improvement of program quality.
She/he will support integration with CARE International, support organizational change and work towards achieving the CARE 2020 Vision.
She/he will assist the VP-PPL with vetting meeting requests, travel requests, document signing requests, speaking requests and maintain the VP-PPL’s calendar.
She/ He will take up other duties and tasks as assigned by the VP-PPL.
For this position integrity is indispensable. The candidate will be required to act with honesty and adhere to the highest standards of moral and ethical values and principles through their personal and professional behavior. S/ he must demonstrate their understanding of these values and principles and uphold them in every action and decision. Trust and trustworthiness go hand in hand with how s/he conducts himself and respects the sensitivities to which s/he has access. S/he must accept these responsibilities, share leadership through behavior and develop the highest standard of trust. S/he must hold himself accountable for their words and actions.
Responsibilities and Tasks:
· Supporting the VP-PPL
· Communications / Information & Knowledge Management
· Manage VP-PPL calendar
· CARE International Integration, Organizational Evolution and CARE 2020
· Other duties and tasks as assigned
Qualifications (Know-How):
· Bachelor’s degree in a relevant field
· 5+ years of progressively professional experience in managing projects that produce major change within an organization and require significant reliance on relationships throughout the organization
· 5+ years of experience with systems analysis, business process mapping, operations, and organizational design
· Proven success in a role requiring influencing change without line management responsibility
· Building collaboration across and working with multi-sectorial and multi-cultural teams to drive results
· Excellent verbal and written communications skills
· Partnership brokering, coordination, facilitation and strong inter-personal skills
· Strong analytical, processes- and systems-orientation
· Demonstrated competence and experience in finance, administration and contract management
· Detail-oriented
· Multi-tasking skills
· Initiative and self-starter
· Critical thinking and logical reasoning
· Problem-solving and lateral thinking skills
· Appreciates and comfortable with complexity and complex tasks
· Appreciates and comfortable with dealing with diversity in all its various aspects Appreciates and comfortable with dealing with diversity in all its various aspects
· Project & contract/cooperative agreement management
· Planning and budgeting
· Outstanding written and verbal communications skills
· Strong Analytical skills
· Strong interpersonal skills
· Critical thinking and logical reasoning
· Process- and systems-oriented
· Ability to effectively manage multiple priorities and produce results in a timely manner
· Advanced MS Office capabilities (Word, Excel, PowerPoint)
Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply.
CARE USA is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
The closing date for this posting, if listed, is approximate. Job postings may be removed from CARE"s career website at any time.
How to apply:
To apply for this position, please visit our website here: http://chc.tbe.taleo.net/chc02/ats/careers/requisition.jsp?org=CAREUSA&cws=1&rid=2676
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