Looking for a position where you work with people around the world and across an organization with a worthwhile mission and exceptional benefits, and also have the opportunity to travel 10-20% of the time? Then this might be the job for you.
As Senior Business Proposal/Contracts Specialist you will be an integral part of the new business development process. Reporting into the Director of International Business Proposal Development you will oversee the development of cost proposals including the MSH budget, budget narrative, cost and price analysis of partner budgets, partner budget negotiations and documentation. Your strong analytical skills, your advanced Excel and your prior business and statistical modeling will help you clearly communicate with budget owners to evaluate multiple scenarios.
You will also assist with the development of large and complex proposals and then train, mentor, assist, manage and support the Business Proposal/Contracts Associates on smaller proposals.
Responsibilities
Cost Proposal Development and Submission (75%)
- Gather, research, analyse and document all cost assumptions for cost proposal budge Obtain US and international cost information, quotes and/or analyse historical costs from similar MSH projects, external vendors (as necessary), MSH finance teams (both headquarters-based and field- based) and local consultants.
- Coordinate with the proposal team on strategic issues involving competitive, realistic and responsive proposal budgets. Ensure that the proposal team is educated on donor requirements and regulations for all cost proposals. Assist TSL to develop cost strategy for individual proposals for review and approval by Director, International Business Proposal Development or Senior Director – CCO.
- Manage assigned subcontractors as a part of the proposal process and perform activities including: preparing Teaming Agreements, send out budget assumptions, taking the lead in negotiating budgets with a focus on cost realism and cost and price analysis, documentation for costs proposed and ensuring final submissions conform to donor requirements.
- Develop and revise complex proposal budgets in accordance with donor requirements, while utilizing advanced Excel spreadsheet technique
- Attend and lead proposal budget meetings, provide costs based on proposal design inputs, and propose recommendations to the technical team to develop a competitive proposa
- Ensuring final submissions conform to donor requirements, and provide assistance in budgeting and other donor requirements to organizations when necessary.
- Review draft and final award documents for consistency of financial data with proposal budgets and provide written and oral analy
New Business Development Activities: (15%)
- Research and analyse various donor requirements for proposal budgeting and project management.
- Create and/or modify budget spreadsheet templates to comply with donor requirements and create and/or revise new budget templates as needed for small proposals or non-U.S. donors/Foundations.
- Provide ongoing formal and informal training to Budget Liaisons and Technical Strategy Leaders on cost proposal budgeting process, SOPs, tools and templates.
- Provide updates to the Cost Proposal Unit proposal tracking sheet. Maintain and revise (on an ongoing basis) content for the Cost Proposal Unit Training Manual.
Additional Responsibilities (10%)
- Participate in the development of CCO Office work plan.
- Attend CCO staff meetings. Prepare and present on assigned topics at the weekly CCO staff meetings.
- Perform math checking of pipeline budgets as necessary.
- Assist in researching and compiling information from the Internet and other sources in order to update and maintain donor regulations.
- In conjunction with the CCO Office Assistant, plan and implement team building activities, such as lunches and parties.
- Provide other administrative support to CCO Office staff as necessary.
- Domestic and international travel as required.
Job Requirements
- A minimum of a Bachelor’s required. Master’s degree preferred.
- A minimum of 4 years of experience with experience working in the development of complex cost proposals required.
Knowledge and Skills
- Strong computer skills and advanced knowledge of spreadsheets using MS-Excel.
- Advanced analytical and business modeling skills and attention to detail is a must.
- Communicates clearly, effectively and respectfully both verbally and in writing.
- English language skills required. Foreign language (Spanish or French) preferred.
- Experience working with US government rules and regulations preferred.
- Experience with budgeting and knowledge of regulations and policies for non-US donors such as DFID, UN, WB, Gates, etc. preferred.
Competencies
- Ability to graphically and textually depict data in order to make recommendations to manageme
- Work effectively and contributes to productive work relationship with staff at all levels – both within team and outside of one’s own project or work group.
- Adapts to new/unplanned situations to meet the dynamic needs of the organization.
Physical Demands
- Ability and willingness to travel internationally as required.
- Keyboard use, pulling drawers, lifting papers, basic office functions.
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.
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