Contribute to Resource Acquisition and Management’s (RAM) program quality and reporting goals through the management of sectoral grants in the RAM portfolio (US Government agencies, selected foundations, selected individual donors for grants with values greater than $250,000). Oversee grant implementation, and provide monitoring and evaluation of the grant portfolio to ensure financial and legal compliance. Set standards, develop tools, and provide capacity building for grant-funded projects. Help carry out our Christian organization’s mission, vision, and strategies. Personify the ministry of World Vision by witnessing to Christ and ministering to others through life, deed, word and sign.
Keep Christ central in our individual and corporate lives. Attend and participate in the leadership of devotions, weekly Chapel services, and regular prayer.
Grant Start-Up: Lead or coordinate grant start-up with the National Office, partner, and other key stakeholders. Responsibilities include, but are not limited to: Ensure all involved staff have copies of approved program design (narrative, logframe, monitoring and evaluation plan, budget, and grant agreement) and that they understand donor regulations, reporting and other requirements.
Assist with recruiting and staffing/consulting needs. Support National Office (NO) in meeting special donor requirements, such as the purchase of capital assets.
Facilitate start-up workshop and any required training (e.g., donor requirements)
Ensure clarity of roles and responsibilities for key staff to support successful grant implementation
Ensure technical review of any baseline research methodologies
Ensure that monitoring and evaluation system is set up (including reporting templates) and processes for developing detailed implementation plan is completed
Ensure that the reporting and evaluation process for the performance management of programs is developed
Communicate outcomes of grant start-up to the donor or director
Grant Implementation: Ensure that grants are managed effectively through appropriate, timely and detailed communication with the Program Integration and
Coordination (PIC) team, Country Program Manager (CPM), and other relevant stakeholders regarding major issues and successes related to the grant. Coordinate with RAM Resource Development and Integration (RDI) and technical specialists to encourage and facilitate the documentation of promising practices and lessons learned. On-going project implementation support includes, but is not limited to:
Provide grant management assistance to the field as neededEnsure regular, positive, and productive communication with respective donor representatives, the field, and partners regarding the implementation of program activities
Ensure on time submission of high quality reports
Monitor grant implementation and resource/fund utilization rates in conjunction with the Finance Administration and Strategy (FAS) finance officer
Assist the field in accessing appropriate technical assistance for successful implementation of activities
Monitor grant compliance and ensure WV responds professionally to all compliance and audit issues, follow-up on audit findings and evaluation recommendations
Ensure technical review of any evaluation terms of reference
Revise program documents as necessary and as requested and coordinate or complete approved grant amendments
Coordinate and/or submit cost and no-cost extensions
Coordinate with region office technical staff on key updates and technical support requests
Grant Close-Out: Lead close-out process (includes final reports, evaluations and lessons learned). Ensure that evaluation outcomes and lessons learned are shared with CPM and RDI, and dissemination to all appropriate stakeholders
Conduct appropriate and useful field visits to assist the office, ensuring communication and coordination with the Country Program Manager
Work collaboratively with team members when assigned to work as part of a team
Keep informed of organizational announcements, activities and changes via regular reading of the WVUS Intranet and other corporate communication tools.
Perform other duties as assigned.
Required Skills
Bachelor’s degree or equivalent work experience (eight years). Minimum of 3-6 years relevant professional experience required. Work in international relief and development preferred. Direct experience acquiring or managing large grants from US Government agencies, institutional foundations or major individuals preferred. Proven experience effectively managing large projects and successful resolution of implementation challenges. Demonstrated ability to facilitate multi-stakeholder engagement. Broad sector knowledge and/or field experience in the areas of: children in crisis, monitoring and evaluation, education, HIV-AIDS, OVC care and support, agriculture, economic development, and micro-finance. Strong skills with Microsoft Office Suite. Knowledge of MS Access and Lotus Notes a plus.
Working Environment / Conditions
Standard office environment. Domestic and international travel required (up to 25% of the time).
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