Title
Director, Agreement Management
Location
Department Name
Chief Financial Officer
Pact Overview
Pact Overview
At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.
Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.
Department Overview
Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The finance department, contributes to realizing this purpose through: •Innovation in finding solutions which help Pact keep its competitive edge of compliance, risk management, and financial reporting
•Collaboration through being approachable and responsive
•Simplicity in making the complex understandable
•Clarity in communication
Position Purpose
Under the direction of the CFO, the Director of Agreement Management supervises a staff of professionals in Washington, DC and works closely with grants, programs, finance, and business development staff in approximately 30 country programs worldwide to ensure the highest quality design, implementation and donor compliance in Pact’s programs.
Key Responsibilities
Team Management •Manage the Agreement Management (Grants and Contracts) Department to ensure timely and effective award management and administration of a diversified portfolio of awards; assign or reassign award portfolios within the Grants & Contracts Department to ensure a balanced workload and timely service delivery.
•Maintain and develop the contractual infrastructure required of a US-based nonprofit organization which operates internationally, such as 2CF200 compliance, contracts, leases and affiliate agreements.
•Develop and manage the annual budget for the Grants and Contracts Department.
•Oversee timely, accurate closeout of awards to Pact by planning and coordinating submission of final financial and programmatic reporting, preparation of final inventories, financial reconciliation of subgrant line items and property disposition requests.
Contract Negotiation and Agreement Management •Draft, review and negotiate a wide range of grant, consulting, business and administrative agreements in connection with Pact’s work occasionally with the assistance of external counsel.
•Advise proposal development teams with technical and contractual input; review Pact proposal submissions for compliance with donor regulations; develop responses to contractual questions.
•Provide authoritative guidance to internal business teams on corporate goals and objectives relating to contract activity.
•Review and negotiate incoming awards to Pact, recommending changes/modifications or acceptance of specific contract terms and conditions; identify and communicate special reporting, performance or financial tracking requirements under new awards.
•Draft and negotiate binding contractual agreements between the organization and third parties.
Compliance Issue Management •Respond to donor inquiries on compliance issues and resolve disputes between Pact and donors or Pact HQ and field offices.
•Ensure contract review, approval and execution is in accordance with corporate policy and/or business unit guidelines.
•Ensure internal systems are maintained and up-to-date with all current awards and obligations
•Develop, update, and regularly review a variety of sub-grant templates used in Pact sub-grant programs under its prime awards; maintain a central repository of approved templates that ensures compliance by Pact’s sub-grantees with all relevant donor terms and conditions.
•Maintain Pact’s policy manuals including, but not limited to, Procurement, Award Administration, and Subgrant Management. Provide input to other policy relating to contracts, grants, or subgrants.
•Communicate and monitor specific donor and Pact compliance requirements, such as CAS requirements to field offices; coordinate with Pact’s Country Management Teams to develop compliance plans for programs funded by a variety of donors. Participate as appropriate in regular country management team meetings to resolve contractual or compliance issues.
•Provide guidance and oversight to program and finance staff on various contractual areas such as cost share, prior approvals, allowable/unallowable costs or activities, audit requirements, restricted items, etc.
Basic Requirements
The successful candidate will have a Bachelor Degrees, with at least 15 years of relevant contract management experience; 5 years in support of an international not for profit/non-profit organization.
Leadership •Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations
•Consistently works within internal process and procedures and ensures others do the same
•Strong interpersonal and team building skills
•Ability to drive Department-wide initiatives
Project Management •Excellent planning and resource management skills
•Excellent written and oral communication skills, including the ability to effectively present complex ideas to diverse audiences
•Ability to problem-solve complex issues
•Ability to multitask with ease and grace, balancing and adapting to frequently changing priorities
•Advanced negotiating and conflict resolution skills
•High proficiency in developing and managing a budget
Technical Skills •Expert knowledge and understanding of various donor policies and regulations
•High competence using common desktop applications and internal systems
People Management •High proficiency in supervising staff, including providing honest feedback and meaningful development opportunities
•Ability to mentor others and model successful management techniques and approaches
Travel •Ability to travel domestically and internationally
Preferred Qualifications •More than 15 years of relevant experience managing award and administration of federal grants and contracts.
•Experience supervising a staff of professionals. Ability to mentor and guide professional growth and development in the areas of procurement and contracts/grants management.
•Experience providing contractual or compliance guidance to new business plans, proposals and budget development.
•Demonstrated track record of establishing and sustaining interpersonal and professional relationships with USAID CTOs, AOs and COs, donor representatives and partners.
•Working knowledge of OMB Circulars; Federal Acquisition Regulations, grants and cooperative agreements.
•Experience with a variety of non-USG international development donors.
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