Terms of Reference
CPRA Facilitator
1. Background:
The UNICEF Child Protection Regional Advisers’ meeting is being held Monday 4 May – Friday 8 May 2015 at UNICEF headquarters in New York. On Friday 8 May, bilateral technical meetings are scheduled to take place, so facilitation is not required. In addition to the Regional Advisers and senior Child Protection and related staff in other offices (Innocenti Research Centre), participants will include senior UNICEF Programme and Management Staff and focal points across Programme Division, the Division of Policy and Strategy, the Division of Communication, the Evaluation Office, the Division of Human Resources, the Public Partnership Division (PPD) and the Office of the Executive Director (OED).
The objectives of this working meeting of the ‘extended team’ are in the process of being determined in consultation with Regional Advisers. However, broadly they will be as follows:
· Advance discussions and reach consensus on programme priorities, strategies for advancing and reporting on results and the division of labour through finalisation of the HQ-RO Child Protection Compact and Regional Compacts;
· Update on the implementation of the 2014-2017 Strategic Plan, including latest developments/priorities in strengthening theories of change and evidence-based programming, challenges and how to address them;
· Update on the post-2015 Sustainable Development Goals;
· Update on the global partnership and financing mechanism for child protection;
· Updates on and strategies for resource mobilization; and
· Highlights of key work/results across regions for learning and sharing.
2. Purpose:
We are looking for a senior level expert facilitator with an understanding of UNICEF work processes and strategic thrusts at global and field level to apply his/her background knowledge and technical support to finalize the agenda and structure of the meeting (i.e. presentations/group work etc.) and to moderate and guide the presentations, debates and discussions (4 May – 7 May, inclusive) in order to review key areas for joint Regional Offices (RO)/Headquarters (HQ) work in line with the Compacts and support a RO/HQ team approach with agreed division of labour according to agreed priorities to advance on the Child Protection agenda. The expert will further provide inputs to the rapporteur and his/her back-ups for finalization of the meeting report and action points.
3. Expected results: (measurable results)
· Agenda finalized in line with the key objectives of the strategic meeting
· Meeting discussions and debates advanced on the priority areas in line with the Compacts and the Strategic Plan
· Meeting expertly moderated and guided to meet the objectives with clear understanding of follow-up and actions moving forward*
**NB: UNICEF will provide all background materials, is responsible for all administrative and logistical arrangements for the meeting and will prepare and share a draft version of the agenda.*
4. Start date: 30 April 2015 End date: 15 May 2015
Total of 6 days (1 day of preparation; 4 days for the meeting from 4 May until 7 May inclusive; and 1 day of follow-up/finalisation of the report) over the period between 30 April and 15 May 2015.
5. Timeframe:
DeliverablesDuration
(Estimated # of days) Deadline Final working draft agenda, presenters and their roles and responsibilities identified, presentations ready 1 day 1 May 2015 Meeting moderated/facilitated and report finalised 5 days (including 4 days for the meeting from 4 May to 7 May 2015) 15 May 2015 TOTAL
6 days
6. Key competences, technical background, and experience required:
· Minimum of a Master’s degree in the social sciences, international relations, development, law or a related field.
· Over 8 years’ professional experience in facilitation, training or a related field.
· Experience providing strategic advice and organising strategic review meetings and workshops with senior staff in international development/child protection.
· Previous work experience with UNICEF at headquarters and field level.
· Working understanding of UNICEF’s strategic thrusts in child protection.
· Practical understanding of UNICEF’s work in child protection on the ground across a range of programming contexts (development, transition and humanitarian).
· Excellent written and oral communication skills in English, and preferably in another official UN language.
· Strong interpersonal skills, diplomacy and cultural sensitivity to interact with persons from a range of socio-cultural backgrounds.
· Proficient in MS office
7. How to Apply
Qualified candidates are requested to submit a cover letter, CV and signed P11 form (which can be retrieved athttp://www.unicef.org/about/employ/files/P11.doc) to pdconsultants@unicef.org with subject line “CPRA Facilitator” by 9 March 2015. Please indicate your ability, availability and daily rate to undertake the terms of reference above. Applications submitted without a daily rate will not be considered.
A physician’s certificate of good health and proof of health insurance coverage must be provided by the selected candidate prior to commencement of work.
General Conditions of Contracts for the Services of Consultants / Individual Contractors
1. Legal Status
The individual engaged by UNICEF under this contract as a consultant or individual contractors (the “Contractor”) is engaged in a personal capacity and not as representatives of a Government or of any other entity external to the United Nations. The Contractor is neither a “staff member” under the Staff Regulations of the United Nations and UNICEF policies and procedures nor an “official” for the purpose of the Convention on the Privileges and Immunities of the United Nations, 1946. The Contractor may, however, be afforded the status of “Experts on Mission” in the sense of Section 22 of Article VI of the Convention and the Contractor is required by UNICEF to travel in order to fulfill the requirements of this contract, the Contractor may be issued a United Nations Certificate in accordance with Section 26 of Article VII of the Convention.
2. Obligations
The Contractor shall complete the assignment set out in the Terms of Reference for this contract with due diligence, efficiency and economy, in accordance with generally accepted professional techniques and practices.
The Contractor must respect the impartiality and independence of UNICEF and the United Nations and in connection with this contract must neither seek nor accept instructions from anyone other than UNICEF. During the term of this contract the Contractor must refrain from any conduct that would adversely reflect on UNICEF or the United Nations and must not engage in any activity that is incompatible with the administrative instructions and policies and procedures of UNICEF. The Contractor must exercise the utmost discretion in all matters relating to this contract.
In particular, but without limiting the foregoing, the Contractor (a) will conduct him- or herself in a manner consistent with the Standards of Conduct in the International Civil Service; and (b) will comply with the administrative instructions and policies and procedures of UNICE relating to fraud and corruption; information disclosure; use of electronic communication assets; harassment, sexual harassment and abuse of authority; and the requirements set forth in the Secretary General’s Bulletin on Special Measures for Protection from Sexual Exploitation and Sexual Abuse.
Unless otherwise authorized by the appropriate official in the office concerned, the Contractor must not communicate at any time to the media or to any institution, person, Government or other entity external to UNICEF any information that has not been made public and which has become known to the Contractor by reason of his or her association with UNICEF or the United Nations. The Contractor may not use such information without the written authorization of UNICEF, and shall under no circumstances use such information for his or her private advantage or that of others. These obligations do not lapse upon termination of this contact.
3. Title rights
UNICEF shall be entitled to all property rights, including but not limited to patents, copyrights and trademarks, with regard to material created by the Contractor which bears a direct relation to, or is made in order to perform, this contract. At the request of UNICEF, the Contractor shall assist in securing such property rights and transferring them to UNICEF in compliance with the requirements of the law governing such rights.
4. Travel
If UNICEF determines that the Contractor needs to travel in order to perform this contract, that travel shall be specified in the contract and the Contractor’s travel costs shall be set out in the contract, on the following basis:
(a) UNICEF will pay for travel in economy class via the most direct and economical route; provided however that in exceptional circumstances, such as for medical reasons, travel in business class may be approved by UNICEF on a case-by-case basis.
(b) UNICEF will reimburse the Contractor for out-of-pocket expenses associated with such travel by paying an amount equivalent to the daily subsistence allowance that would be paid to staff members undertaking similar travel for official purposes.
5. Statement of good health
Before commencing work, the Contractor must deliver to UNICEF a certified self-statement of good health and to take full responsibility for the accuracy of that statement. In addition, the Contractor must include in this statement of good health (a) confirmation that he or she has been informed regarding inoculations required for him or her to receive, at his or her own cost and from his or her own medical practitioner or other party, for travel to the country or countries to which travel is authorized; and (b) a statement he or she is covered by medical/health insurance and that, if required to travel beyond commuting distance from his or her usual place or residence to UNICEF (other than to duty station(s) with hardship ratings “H” and “A”, a list of which has been provided to the Contractor) the Contractor’s medical/health insurance covers medical evacuations. The Contractor will be responsible for assuming all costs that may be occurred in relation to the statement of good health.
6. Insurance
The Contractor is fully responsible for arranging, at his or her own expense, such life, health and other forms of insurance covering the term of this contract as he or she considers appropriate taking into account, among other things, the requirements of paragraph 5 above. The Contractor is not eligible to participate in the life or health insurance schemes available to UNICEF and United Nations staff members. The responsibility of UNICEF and the United Nations is limited solely to the payment of compensation under the conditions described in paragraph 7 below.
7. Service incurred death, injury or illness
If the Contractor is travelling with UNICEF’s prior approval and at UNICEF’s expense in order to perform his or her obligations under this contract, or is performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval, the Contractor (or his or her dependents as appropriate), shall be entitled to compensation from UNICEF in the event of death, injury or illness attributable to the fact that the Contractor was travelling with UNICEF’s prior approval and at UNICEF’s expense in order to perform his or her obligations under this contractor, or was performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval. Such compensation will be paid through a third party insurance provider retained by UNICEF and shall be capped at the amounts set out in the Administrative Instruction on Individual Consultants and Contractors. Under no circumstances will UNICEF be liable for any other or greater payments to the Contractor (or his or her dependents as appropriate).
8. Arbitration
(a) Any dispute arising out of or, in connection with, this contract shall be resolved through amicable negotiation between the parties.
(b) If the parties are not able to reach agreement after attempting amicable negotiation for a period of thirty (30) days after one party has notified the other of such a dispute, either party may submit the matter to arbitration in accordance with the UNCITRAL procedures within fifteen (15) days thereafter. If neither party submits the matter for arbitration within the specified time the dispute will be deemed resolved to the full satisfaction of both parties. Such arbitration shall take place in New York before a single arbitrator agreed to by both parties; provided however that should the parties be unable to agree on a single arbitrator within thirty days of the request for arbitration, the arbitrator shall be designated by the United Nations Legal Counsel. The decision rendered in the arbitration shall constitute final adjudication of the dispute.
9. Penalties for Underperformance
Payment of fees to the Contractor under this contractor, including each installment or periodic payment (if any), is subject to the Contractor’s full and complete performance of his or her obligations under this contract with regard to such payment to UNICEF’s satisfaction, and UNICEF’s certification to that effect.
10. Termination of Contract
This contract may be terminated by either party before its specified termination date by giving notice in writing to the other party. The period of notice shall be five (5) business days (in the UNICEF office engaging the Contractor) in the case of contracts for a total period of less than two (2) months and ten (10) business days (in the UNICEF office engaging the Contractor) in the case of contracts for a longer period; provided however that in the event of termination on the grounds of impropriety or other misconduct by the Contractor (including but not limited to breach by the Contractor of relevant UNICEF policies, procedures, and administrative instructions), UNICEF shall be entitled to terminate the contract without notice. If this contract is terminated in accordance with this paragraph 10, the Contractor shall be paid on a pro rata basis determined by UNICEF for the actual amount of work performed to UNICEF’s satisfaction at the time of termination. UNICEF will also pay any outstanding reimbursement claims related to travel by the Contractor. Any additional costs incurred by UNICEF resulting from the termination of the contract by either party may be withheld from any amount otherwise due to the Contractor under this paragraph 10.
11. Taxation
UNICEF and the United Nations accept no liability for any taxes, duty or other contribution payable by the consultant and individual contractor on payments made under this contract. Neither UNICEF nor the United Nations will issue a statement of earnings to the consultant and individual contractor.
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