The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and revised to meet IFES’ changing needs, at the sole discretion of management.
TITLE: Finance Analyst, Project Accounting
DIVISION/DEPARTMENT: Finance
DATE PREPARED: 2015
GRADE: 6
EXEMPT: X NON-EXEMPT:
PRIMARY FUNCTION/PURPOSE:
The Finance Analyst, Project Accounting assists the Lead Project Accountant in monitoring and coordinating financial activities for their assigned programs. This includes working with field office and headquarters personnel to assist in the planning, tracking, reporting, and billing for these projects. The function of the Finance Analyst, Project Accounting is to alert the program team of proactive measures to ensure success in regards to cost and deliverables of the project.
MAJOR DUTIES AND RESPONSIBILITIES:
· Works with Programs to develop a viable, comprehensive cost/schedule plan that reflects the planned performance of all work and ensures contractual compliance and successful delivery of the project workplan.
· Helps to maintain a comprehensive control system, including policies and reporting procedures, that ensures efficient financial performance by programs and provides accurate and timely reporting to IFES senior management, program managers, and program staff in headquarters and field offices.
· Analyzes and reviews documentation submitted by field offices and programs in headquarters for accuracy and compliance prior to entry into Costpoint.
· Assists the Project Accounting team with special projects and covers some of the responsibilities of other team members, as needed.
· Assists the Project Accounting team in the tracking, analysis, and reporting of projects of varying contract type, size, complexity, and level of risk.
· Interacts, and coordinates with, Project Teams, Contracts and Grants personnel, and other functional or support units.
· Works with, and advises program staff of financial policies and procedures for IFES and donor organizations.
· Works with other Project Accounting team members to provide full service accounting for projects to include funding requests, project data and budget setup in Costpoint, advance account reconciliation, billing and collecting and processing journal entries.
· Reviews and processes project transactions and reports to ensure compliance with IFES policies, A-133 regulations, and donor requirements.
· Assists in generating monthly billings and/or quarterly 425 reports and conduct unbilled analysis.
· Assists in tracking advances, reviewing balances in deferred revenue accounts, and spending planning.
· Assists in monitoring program performance vs. budget and funding.
· Assists in providing data and reporting formats for all types and levels of program reviews and financial reports using Costpoint and Cognos.
· Reviews and uploads data from Quick Books.
· Prepares month-end reporting and account reconciliations. Notifies Lead Project Accountant(s) of any financial or compliance anomalies they find.
· Assists in conducting financial training in the field and at headquarters and suggesting updates to the field financial handbook and desk procedures as needed.
· Processes cost corrections.
· Maintains labor workforce in Costpoint.
· Assists in supporting project and annual financial audits.
· Assists with special projects.
· Other duties as assigned.
POSITION SCOPE: Provides varied financial support functions and performs moderately complex job duties requiring familiarity with contract compliance and financial controls.
DECISION MAKING/PROBLEM SOLVING:** Identifies multi-faceted problems affecting achievement of goals, requiring research into internal and external factors. Analyzes and interprets issues and proposes alternative solutions relying on knowledge of professional standards and accounting principles. Consults with necessary stakeholders to develop or introduce new and improved methods or procedures.
FISCAL RESPONSIBILITY:** Performs regular tracking, analysis and reporting of project financial data. Provides full service accounting for projects and ensures compliance with IFES policies, A-133 regulations and donor requirements. Monitors program performance vs. budget and funding and prepares month-end reporting and account reconciliations.
RELATIONSHIPS:** Maintains collaborative working relationships with team members and other staff, both within the headquarters and field offices. Initiates contact with staff in other departments to exchange detailed, substantive information and coordinate activities necessary to achieve work goals. Requires highly-developed interpersonal skills, involving active listening, creativity and problem solving, to assure desired outcomes.
SUPERVISION EXERCISED:** May share oversight in supervising entry level staff. Participates in planning and implementing work activities with internal and external partners and contributes to evaluation of results.
POSITION REQUIREMENTS:**
Education: Bachelor’s degree in Accounting, Finance or related discipline required.
Experience: Minimum of 3 years of progressive experience in the finance or accounting field, preferably in the international development sector. Familiarity with USAID and non-USG donor funded grants and contracts.
Related Skills or Knowledge: Experienced with Microsoft Office required. Detail oriented and organized. Excellent oral and written communication skills. Collaborative, team oriented individual. Understanding of OMB 2 CFR 200 and A-133, FAR, and CAS. Understanding of multiple award types, including Cooperative Agreements, Grants, and cost plus fixed fee (CPFF). Experience with financial reporting software packages. Deltek Costpoint, and Quick Books experience strongly desired.
LANGUAGE SKILLS: English required. Proficiency in another language (Spanish, French, Arabic) strongly desired.
TRAVEL: Occasional travel.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. �b��3��mzqT
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