Background/IRC Summary:
The IRC’s Education Unit has programs in conflict and post conflict contexts in over 20 countries around the world. Its programming approach is one that promotes and supports the realization of the rights of children and youth affected by conflict or natural disaster. Programs include early childhood Education and development, formal and non-formal primary and post-primary Education. All programs adopt an approach that is designed to promote the social and emotional well-being of children and young people affected by emergency. The role of the EDUCATION technical unit is to support IRC’s field programs through direct technical advice, technical visits, proposal and program implementation assistance, and by working at the international and inter-agency levels to advocate on behalf of children and youth, create guidelines and minimum standards, as well as generate evidence so that child and youth programming continues to improve in its effectiveness and impact.
Job Overview/Summary:
The EDUCATION Program Assistant’s primary responsibility is to provide administrative support to the technical unit (TU). This includes assisting the Grants and Operations Coordinator to whom this position reports and carrying out administrative tasks for the Director, Senior Technical Advisors, Technical Advisors, and consultants.
Major Responsibilities:
- Provide administrative support on travel requests, logistics, purchase requests, human resource forms, hiring processes, on-boarding new staff and additional support as needed;
- Manage the Senior Director’s calendar and assist with scheduling and other administrative tasks;
- Serve as liaison for EDUCATION TU staff (Senior Technical Advisors, Technical Advisors, etc) not based in New York with various HQ departments such as Finance, IT, HR as needed;
- Assist with the development, updating and dissemination of EDUCATION communications materials for external audiences;
- Maintain/improve the EDUCATION filing system (electronic and paper) and portfolio of programs;
- Assist with the planning and running of EDUCATION’s international conference, and various other conferences and meetings throughout the year;
- Maintain and distribute a detailed calendar of team member travel and key events;
- Respond to day-to-day communications in a timely manner, ensuring that relevant team members are informed and copied as necessary.
- Plan and schedule EDUCATION meetings:, including agendas, logistics, taking and sharing minutes;
- Other duties as assigned by Grants and Operations Coordinator and EDUCATION Director
Job Requirements:
- Bachelor’s Degree preferably in a related field, International Affairs, Education, Social Work, etc.;
- Minimum 2 year administrative work experience; international work experience a plus;
- Outstanding organizational and administrative skills, with a proven ability to prioritize projects with attention to detail;
- Meticulous writing and editing skills:
- Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with a variety of people in a multi-cultural environment;
- Flexible work attitude: the ability to work productively in a team environment, problem solve with minimal guidance and support any range of projects at a moment’s notice;
- Excellent Computer skills: MS Word, Excel, and database software;
- Foreign language fluency (especially in French, Arabic or Pashto) a plus;
Working Environment: Standard office work environment.
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