Essential Functions:
Regular and timely attendance.
Performs, difficult technical and administrative work in support of the department’s core functions and processes, examples of which include collecting data from multiple sources and creating reports and documents to meet regulatory requirement, interacting with the public on technical and/or sensitive matters.
Received and screens visitors and/or telephone calls, providing general and specialized information regarding departmental functions that may require the use of judgment, tact and sensitivity and the interrelation of policies, rules and procedures; skillfully handles complaints and inquiries; researches and responds to requests or refers complaints and requests to other staff when warranted.
Verifies accuracy of timesheets and produces biweekly payroll report to provide to Payroll; maintains departments’ attendance and time off records; prepares and types personnel documents; maintains departmental personnel files.
Within City and department policies and procedures, performs budgeting/purchasing duties for designated department, equipment, materials, supplies and/or services; assists with budget research and prepares reports, monitors revenues and expenditures, compiling data relating to financial issues.
Works closely with the Civil Service Commission, drafts and/or types agendas and follow-up agendas; assembles agenda packets for Commission and HR agenda items set for City Council agendas; ensures all information is accurate and complete.
Assists with City hiring process, including but not limited to utilizing the online application system, scheduling interviews, completing motor vehicle and background checks as well as whatever other necessary steps needed to bring the candidates on board.
Coordinating the dissemination of employee policy manuals, including but not limited to overseeing any changes, employee acknowledgements and the like.
Performs other administrative support functions such as scheduling appointments, meeting and conferences; coordinating arrangements and setting up meeting rooms; preparing and/or assembling meeting materials from rough notes, drafts or oral instructions, creating material for public presentations; composing correspondence, reports and informational materials; proofreading and checking typed and other material for accuracy and completeness and for compliance with policies and regulations.
Contribute to team effort by performing other related duties as assigned
Education, Experience, and Licenses:
High School diploma or equivalent, required.
Two (2) years of college or business school preferred.
Five (5) years of administrative or clerical experience.
Valid, Class “C” Texas Driver’s License.
Experience in governmental setting is highly preferred.
Experience working with a non-profit/municipal/public sector board of directors, a plus.
Intermediate level of Microsoft Word, Excel and PowerPoint preferred.
Keywords: Administrative Assistant, Clerical, Human Resources
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