Under direction of an administrative superior, performs a wide variety of generalized clerical and administrative work. Knowledge of the department and excellent keyboard skills are crucial to this position. Duties may include secretarial tasks and public contact work. The incumbent may supervise one to three (1-3) office support staff. Incumbents must use discretion in decision making and policy interpretation. Work is reviewed through conferences and written reports for results obtained and adherence to established policies and procedures.
The Requirements:
High School Diploma or GED; supplemented by four (4) years of responsible secretarial experience including use of computers and standard software applications such as Word or Excel, plus college level course work in business, public administration, computer applications or a related field; or an equivalent combination of training and experience. Requires excellent computer skills as directed by departmental needs.
1. Requisitions supplies and equipment; prepares budgets and payroll, checks operating reports for accuracy and conformance to policies and standards; and updates publications.
2. Types correspondence, invoices, statements, reports, and other materials from copy or notes; composes and types letters, memoranda, minutes, notices, and other correspondence.
3. Oversees the processing of various departmental records transactions including employee personnel action forms, purchase orders and requisitions.
4. Operates a computer, photocopier, printer, calculator, facsimile machine, or typewriter.
5. Maintains specialized manual or automated filing systems; oversees specialized document or library collections; maintains appointment calendar.
6. Responds to telephone or in-person inquiries; greets the general public; provides information on departmental services and functions; directs callers.
7. Researches, collects, and compiles data for administrative and annual reports, collective bargaining agreements and ongoing contract negotiations, agendas, bulletins, questionaires and agreements; makes varied arithmetical computations on material assembles.
8. Performs other duties as required.
Additional Information:
All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment.
Employment of Relatives: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions:
The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;
The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;
The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.
As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood.
REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.
The City of Hollywood is an Equal Opportunity / Equal Access Employer.
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