Verifies employees time and leave for accuracy in the SCEIS system. Generates missing time collision reports to ensure there are no discrepancies. Uses the STARS system to enter monthly mileage reports. Verifies that employees time are entered and mileage are charged to the same project. Prepares all items that must proceed and accompany monthly estimates, prompt payment clause, uploads estimates to share point and notifies necessary parties. Maintains inspector certification spreadsheet for the Saluda Construction office to ensure that all certification requirements are current. Coordinates reservations for hotel stay when attending out of town certification schools. Acts as office manager for Saluda Construction. Answers incoming calls serving as a liaison between agency management and general public to provide information and address concerns. Assists in providing construction project information to inspectors and other department personnel as well as the general public. Assists with filling out EPMS forms, Position Description forms and other personnel matters. Complies and submits all forms for new hires, transfers, promotions, terminations and any other necessary personnel forms. Attends benefit meetings and informs employees of any changes. Updates office personnel on any policy and procedure changes. Keeps personnel correspondence and project files organized and updated. Takes inventory of all SCDOT property at the end of each fiscal year. Plans, coordinates and executes the ordering of all supplies for the office with procurement card or creating a shopping cart or requisition in SCEIS system. Responsible for taking bids on items that cost more than $3,000.00. Processes 3025 form (Charge Memorandum) to transfer funds from procurement card projects. Receives contractors certified payrolls and verifies against Wage Regulation Reports. Reviews DBE reports and records information into the DBE status spreadsheet. Composes cover letters for all EEO submittals including State Type Inspections, Monthly Trainee Reports. Enters samples and certifications into Site Manager as needed. Coordinates all incoming mail to include independently reviewing, distributing, and sorting as necessary in order of urgency. Performs other related duties as required by the RCE. Minimum and Additional Requirements: A valid Motor Vehicle Operator’s License. Additional Comments: |
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