The Administrative Assistant reports to the Interim Training Facility (ITF) Management Analyst. S/he provides administrative support in the day-to-day operations of the ITF, relieving the Management Analyst of many administrative tasks. This position is assigned to the Administrative Training and Support Staff (ATSS).
Major Duties:
- Performs a variety of office support duties: receives telephone calls, visitors, answers questions and provides information of a routine nature based on knowledge of programs and operations.
- Controls visitor access, escorts workers to work sites and monitors in sensitive areas. Maintains visitor access database.
- Serves as POC for office equipment, monthly usage reporting and vending machines. Manages reimbursement bank.
- Maintains space planning records, bulletin boards, lost and found, and key sign out. Posts signs and flags as required.
- Provides direction for employees seeking IT support. Coordinates broken equipment return and replacement.
- Prepares new employee packets and coordinates cubicle set-up.
- Serves as Post Office POC. Receives, processes, and screens incoming and outgoing mail. Manages UPS shipping account.
- Serves as concierge to VIP visitors
- Produces a wide variety of correspondence, memorandums, reports, and spreadsheets.
- Other duties as assigned
Associate degree desired
Must be highly organized and have excellent oral and written communication skills
Ability to handle multiple tasks simultaneously
Knowledge of office policies, practices and procedures
Must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint). Solid Excel experience is a must
Must have excellent people and organizational skills
Experience working with databases
Knowledge of basic accounting skills helpful
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