The World Food Programme (WFP), the world’s largest humanitarian agency and the United Nations’ frontline agency fighting the global war on hunger, is seeking a Finance Assistant at the G5 level for a Fixed-Term appointment located in our office in New York.<?xml:namespace prefix = o ns = “urn:schemas-microsoft-com:office:office” />
STANDARD MINIMUM QUALIFICATIONS & EXPERIENCE
Education
· Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Work Experience:
· Five or more years of progressively responsible work experience in the relevant business stream.
- Experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.
- Working knowledge (proficiency) of English.
1. Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
2. Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
3. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
4. Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
5. Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
6. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
7. Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
8. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
9. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
10.Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.
OTHER POST REQUIREMENTS (as determined by Post Manager/s)
· Experience utilising computers, including proficiency in MS Office (Excel, Word & Powerpoint); and other standard software packages.
DESIRABLE REQUIREMENTS (as determined by Post Manager/s)
· General knowledge of UN system administrative policies, rules, regulations and procedures in the area of administration and finance. Experience in ERP (SAP) would be an added advantage.
PLEASE NOTE: Applicants must reside within commuting distance
of the duty station New York.
Applicants may be:
- US nationals holding a valid US passport;
Non-US nationals holding a valid identity card; AND with confirmed permission to work in the US
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