Freedom House promotes the spread of freedom and democracy around the world through research, advocacy, and programs that support frontline activists. We are a leader in identifying threats to freedom through our highly regarded analytic reports, including Freedom in the World, Freedom of the Press, Freedom on the Net, and Nations in Transit. With 13 field offices and two U.S. offices, we support the right of every individual to be free.
Position Summary
The Office Manager will provide administrative assistance to New York office staff. She/he will be responsible for office reception, various administrative duties, and will operate as the first point of contact for all general inquiries to the office. This position is based in New York and reports to the Vice President for Analysis.
Primary Duties and Responsibilities
- Provide office administrative duties including managing general mail deliveries, distributing mail and faxes, and answering phone calls and directing to appropriate staff, etc.
- Maintain organized and accurate records of the NY office finances including the submission of payment requests for general invoices, publication payments, and expense reports
- Reconcile petty cash and American Express accounts
- Act as liaison for IT troubleshooting and office equipment setup
- Coordinate with Human Resources staff to assist with new employee on-boarding and ensure the timely distribution and collection of various new-hire paperwork
- Assist with setup for new staff members and interns to ensure smooth orientation
- Assist with production of organizational publications such as newsletters, brochures, and booklets
- Maintain kitchen area daily and stock kitchen supplies
- Assist with various projects for the publications team leadership as needed
- Monitor office equipment and maintain supply levels, submit supply order requests as needed
- Other related duties as assigned.
Minimum Qualifications
- Bachelor’s degree in related field
- Minimum of 2 years experience providing office administrative support
- Strong ability to communicate effectively in English, both verbally and in writing
- Mastery of MS Office Suite specifically Word, Excel, and PowerPoint
- Ability to apply superb attention to detail and consistently produce timely and error-free work
- Strong ability to plan, organize, prioritize work, and multi-task to meet tight deadlines
- Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times
We offer great benefits including
- Generously subsidized dental insurance
- Generously subsidized vision insurance
- Generously subsidized health insurance with three options (HMO, POS, PPO)
- 100% employer paid life insurance and accidental death and dismemberment
- 100% employer paid short-term disability and long-term disability insurance
- Supplemental/voluntary life insurance for employee, spouse, and child(ren)
- 403(b) Retirement Plan with generous matching funds with 2 year 100% vesting schedule
- Flexible Spending Accounts for medical and dependent care reimbursable expenses
- Generous paid vacation leave, sick leave, personal leave, and holidays
- Tuition Reimbursement for graduate studies
- And much more……
Work Environment and Physical Demands
Essential functions are typically performed in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer
This job description is only a summary of the typical functions of the job. It is not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. The responsibilities, tasks, and duties of the jobholder may differ from those outlined in the job description and that other duties, as assigned, may be part of the job. Freedom House may add, change, or remove essential and other duties at any time.
How to apply:
Qualified and Interested Applicants
Qualified candidates must complete an online application and submit a resume, and cover letter with salary history and desired salary.
https://chj.tbe.taleo.net/chj04/ats/careers/v2/viewRequisition?org=FREEH…
Candidate cover letters should specifically address how their previous experience relates to the duties and qualifications listed above.
This vacancy is open to those candidates with relevant permits to work in the US.
No relocation costs will be covered by Freedom House.
Only candidates who have been selected for an interview will be contacted.
EOE/M/F/D/V **
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