The Director manages the Supply Chain Team, leading efficiency and integrity of the processes for procurement of commercial goods and commercial services at MSH. The position supervises and trains procurement staff and participates in the management of the Corporate Contracts Office (CCO).
Management and Oversight of the Supply Chain Team (35%)
- Manage the daily operation of the Supply Chain Team (SCT) including work assignments, approve leave and coverage assignments, assessing and managing staffing needs, ensuring internal audit findings are cleared, approving submissions to external auditors and assisting SCT staff with complex procurement issues.
- Provide supervision, training, coaching and mentoring for all staff assigned and staff delegated authority to perform contract functions. Supervisory responsibilities include, but are not limited to, meeting with supervisees on a regular basis to discuss issues, track work progress, provide guidance and support, and ensure consistent quality of work performed; conducting Performance Plan and Reviews; communicating, implementing and assuring adherence to MSH policies, Standard Operating Procedures, guidelines and values; developing staff skills and knowledge; approving time sheets; and facilitating supervisee success whenever possible.
In collaboration with the CCO Management Team, set strategic priorities and develop the annual CCO workplan and budget and assist with the management of the CCO (20%)
- Facilitate CCO specific work planning sessions. Monitor approved CCO workplan and budget.
- Attend Atlas Director meetings and other ad hoc meetings as needed.
- Provide coverage for Senior Director, CCO.
- Coordinate with the Director of Contracts and Grants Management Unit (CGMU) to ensure coordinated project support from the CCO.
- Assist in the design of CCO and SCT staff meetings.
Comply with MSH procurement policy, purchasing procedures and donor regulations (25%)
- Oversee MSH purchasing system, ProActis, and provide strategic direction on procurement actions and tracking related to Purchase Requests and Purchase Orders. Provide on-going feedback to project and office staff to ensure the entire process and system(s) utilized are following policies and procedures both effectively and efficiently up to and including delivery of goods to final destination.
- Ensure ethical standards in documentation related to Request for Quotations (RFQs) with complete terms, conditions, and established processes being followed. (email RFQs to vendors, track receipt of quotes/proposals, analyze quotes/proposals, select vendors, develop purchase orders/contracts, and ensure written prior approval is received from the donor when required prior to making a purchase).
- Partner with the Director of International Procurement to develop and issue Request for Proposals (RFPs) and maintain resulting contracts. Utilize the MSH credit card to make appropriate simplified acquisition purchases as needed for assigned countries.
- Ensure regular Clearance Verifications are obtained on all active vendors.
- Oversee processing of invoices (reconcile with purchase order, packing slip, and confirmation of receipt) for all purchases made for assigned countries.
- Maintain knowledge of Federal Import/Export regulations, Federal Acquisition Regulations and MSH’s compliance with the regulations and coach/train staff to ensure compliance.
- Manage and oversee completion of the above tasks performed by a Procurement Coordinator and/or a Procurement Analyst.
Procurement of Restricted Commodities (10%)
- Primary responsibility for overseeing the procurement of restricted commodities in assigned countries.
Represent the Procurement Unit of the Corporate Contract Office on assigned Country Support Teams (10%)
- Represent the Procurement Unit of the Corporate Contract Office on any meetings for assigned countries.
- Complete the mentoring process for country staff receiving procurement delegation.
- Provide ongoing training, support and monitoring of delegated procurement functions for assigned countries.
- Respond to Internal Audit findings, assist with the management response, provide any training as needed and review materials to close findings. Provide technical assistance and training on grants programs and management of grants.
Required
- Post-graduate degree in a related field
- 8 years of procurement-related experience
Preferred
- 10+ years’ experience in USAID funded procurement
Knowledge and Skills
- Demonstrated government acquisition management, proposal and budget development experience.
- Knowledge of global sourcing and procurement strategies, tactics, processes, procedures, and systems.
- In-depth knowledge of federal procurement regulations and high level of familiarity with USAID regulations
- Experience in strategic planning.
- Experience supervising staff.
Competencies
- Flexibility to assume a workload which frequently necessitates an adjustment of priorities.
- Strong negotiation and communication skills (both oral and written).
- Demonstrated experience in development of policies and procedures, and budgeting experience.
- Adaptable, creative, collaborative and able to think strategically.
- Ability to lead in the face of complexity in a fast-paced and time-sensitive environment.
- Excellent interpersonal skills and ability to work in a team-oriented environment.
- Able to work under pressure, take initiative and carry out work independently.
Physical Demands
- Travel requirements
- Keyboard use, pulling drawers, lifting papers <10 lbs.
PI95092360
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