Directs the planning, development, and operations of a program with the Task Force for Global Health. Collaborates with representatives from private, government, and international agencies. Plans, executes, and monitors program budgets, including approval of expenditures; prepares annual financial and program reports to external parties with interests in the program. May engage in fundraising initiatives on behalf of the program. Ensures that the program is in compliance with federal and international laws and regulations. Oversees program communications, including development of communications strategies, development of key program messages, production of print and electronic materials, and reputation management. Represents the program in various national and international fora, and actively engages with representatives from other NGO’s for purposes of conducting research and designing new initiatives. May supervise program staff. Performs other related duties as required.
BACKGROUND: The Public Health Informatics Institute (the Institute) is a program of the Task Force for Global Health, a 501(c)3 non-profit organization. Our staff is comprised of professionals in the areas of public health, healthcare, information systems and communications—all well-versed in the current and emerging issues facing public health. The Institute is known for its expertise as a neutral convener of public health professionals and their stakeholders, transforming health practitioners’ ability to apply information effectively in order to improve health outcomes worldwide. Since 1992, the Institute has assisted public health organizations in defining and leveraging the power of information systems to meet public health needs. For more information, visit our website at www.phii.org.
PRIMARY RESPONSIBILITIES:
The Public Health Informatics Institute Project Manager is assigned to the Institute’s larger projects that incorporate multiple activities or mini-projects. The Project Manager ensures that all of their assigned projects are completed on time and within budget, working with the Project Director to ensure the projects meets their goals. The Project Manager supports the senior executive team (Director, Deputy Director and Business Unit Directors), Project Directors and other team members in developing deliverables and sets an appropriate expectation level for these deliverables. The Project Manager ensures external project participants (for example, grantees, partners, subject matter experts, and meeting participants) are engaged and are informed of status and direction of project activities. They may assist in writing grants and in finding new funding opportunities. The Project Manager may represent and promote their projects at various speaking engagements.
Project Implementation
· Works with Project Director and project team to define scope of a project.
· Documents project work plan/timeline, resources needs, resource expectations, key milestone dates and tracks project process.
· Creates status reports for distribution to project team, external customers, and for use in regular project status update meetings with Institute staff.
· Updates activities and modifies deliverable dates as needed.
Resource Management
· Creates contracts for consultants as needed in collaboration with the Project Director.
· Approves timesheets and expense reports.
· Manages detailed budget; includes working with Communications Manager to budget for project-related communications activities.
· Works with the financial management staff to provide information for financial reports.
· Creates, submits, and processes invoices as needed.
Meeting Coordination
· Fosters Institute project team communication – facilitates internal team conference calls/meetings, ensures meeting minutes are created, provides status reports, manages action item lists and issues lists, and tracks parking lot items.
Institute Collaboration
· Meets regularly as project management team to review all current projects and escalates issues to supervisor as needed.
· Builds and nurtures relationships with senior executive team, internal project team members, Institute consultants, and external customers by interacting through email, phone calls, meetings, and/or personal visits.
Staff Development
· Attends conferences/meetings and reviews literature in order to stay abreast of current knowledge and issues.
OTHER RESPONSIBILITY: Participates fully as a member of the Task Force for Global Health and the Public Health Informatics Institute by contributing, assisting and participating in projects, activities, and initiatives as requested by management.
TRAVEL: 10-20% domestic and/or international travel is required.
MINIMUM QUALIFICATIONS: Bachelor’s degree in field related to specific program as indicated and six years program related experience, or equivalent combination of experience, education, and training.
PREFERRED QUALIFICATIONS:
· Master’s degree in public health related field.
· Seven years’ experience specifically related to the position.
· Proven ability to manage multiple projects and work-related priorities.
· Experience in creating project plans and experience in all phases of the IT lifecycle.
· Previous experience (at least two to three years) in public health informatics.
· The ability to write and speak fluent French.
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