External Publication for Job Posting 10005820
If this job requires qualification on an examination, the number of applicants who will be invited to take or retake the
examination may be limited.
Branch
Connecticut Valley District
Job Posting Period
02/23/2016 – 03/02/2016
Job Title
ADMINISTRATIVE ASSISTANT
Facility Location
NORTHEAST AREA
6 GRIFFIN RD N
WINDSOR, CT 06006-7001
CONTACT INFORMATION:
Robert Swol
HR Analyst
860-285-7297
ROBERT.J.SWOL@usps.gov
Position Information
TITLE: ADMINISTRATIVE ASSISTANT
GRADE: EAS – 14
FLSA DESIGNATION: Non-Exempt
OCCUPATION CODE: 0318-0020
NON-SCHEDULED DAYS: Saturday/Sunday
HOURS: 08:00 A.M. to 05:00 P.M.
SALARY RANGE: 41,719.00 – 63,756.00 USD Annually
FINANCE NUMBER: 89904
BENEFIT INFORMATION: The salary will be based on previous experience, salary history, and current postal pay policies.
We offer excellent benefits including health and life insurance, retirement plan, savings/investment plan with employer
contribution, flexible spending, flextime scheduling of core work hours, annual and sick leave.
Persons Eligible to Apply
All U.S. Citizens, permanent resident aliens, citizens of American Samoa or any other territory owing allegiance to the United
States. Applicants must be available for screening activities, including an interview. Applicants entitled to veterans’
preference and/or covered by the Veterans Employment Opportunity Act may apply for any posted position.
All applicants must apply on line at www.usps.com/employment to be considered for this employment opportunity. Paper or
Emailed Applications for Employment will not be accepted in person or by email. You must have a valid email address to
apply as communication regarding employment opportunities, examinations, interviews and background checks will be
conveyed by email.
Please add the following email domain addresses to your contact list right away to allow correspondence, especially if you
use SPAM blocking software, use a yahoo or gmail account, or use a work or military email address!
@usps.gov @psionline.com @geninfo.com
NOTICE SCREENINGS REQUESTED: You may receive multiple requests for background checks in regards to this
employment opportunity. Respond to all requests quickly as we anticipate filling our vacancies quickly and nonresponses
may result in disqualification for this opportunity.
Functional Purpose
Provides standard and advanced secretarial support for an executive and, as required, his/her staff. Provides administrative
support in accordance with established policies and procedures. DUTIES AND RESPONSIBILITIES: 1. Produces reports,
letters and other documentation using word processing equipment. 2. Accesses, retrieves and/or updates files and other
data maintained on personal or mainframe computers. 3. Sends and receives electronic messages, files, management
directives, and other documentation via the local area network. 4. Produces charts, tables, spreadsheets, presentations, and
other documents using various software packages. 5. Compiles information on a variety of subjects; summarizes
information, and briefs supervisor or produces reports. 6. Coordinates meetings including, scheduling, developing agendas
and program materials, and travel arrangements. 7. Reviews materials prepared for manager’s signature for accuracy,
completeness, and format. 8. Answers telephones and provides information and/or referrals. 9. Screens, logs, and routes
office mail, and reads and, as appropriate, provides background information or a draft response for the supervisor. 10.
Performs clerical duties including, operating standard office equipment, requisitioning supplies, printing, maintenance, and
other services. 11. Performs other administrative support duties, maintaining a variety of reports, such as, time and
attendance, correspondence and budget records.
SUPERVISION
Manager of unit to which assigned.
The United States Postal Service has the following excellent and challenging employment opportunity for highly motivated
and innovative individuals. Successful candidates must demonstrate through a combination of education, training, and
experience the following requirements:
Requirements
1. Knowledge of requirements for formatting and preparing documents such as letters, reports, proposals, graphs, figures,
and charts.
2. Ability to establish and maintain office filing systems and to accurately file and retrieve individual records.
3. Ability to compile and summarize oral or written information and to state or write a brief summary of important facts.
4. Ability to review written materials for accuracy.
5. Ability to work cooperatively and interact positively with co-workers and customers, exercising courtesy, discretion, and
self-control.
6. Ability to perform clerical and administrative support activities (e.g. route incoming mail/legal documents, obtain office
supplies and materials, prepare expense vouchers) with attention to detail, ensuring that work is accurate and complete.
7. Ability to plan, schedule, and organize job tasks (e.g., make travel arrangements, arrange meetings, maintain calendars for
managers) to meet deadlines.
Qualified applicants must successfully pass a pre-employment drug screening to meet the U.S. Postal Service’s requirement
to be drug free. Applicants must also be a U.S. citizen or have permanent resident alien status.
IMPORTANT INFORMATION:
Applications must be submitted by 11:59 p.m., Central Time, of the posting’s closing date. Applicants claiming veterans’
preference must attach a copy of member copy 4 (only) of Certificate of Release or Discharge from Active Duty (DD Form
214) or other proof of eligibility if claiming 10-point veterans’ preference. The United States Postal Service (USPS) is an
equal opportunity employer. The USPS provides reasonable accommodation for any part of the application, interview, and/or
selection process, please make your request to the examiner, selecting official or local manager of Human Resources. This
request can also be made by someone on your behalf. Explain the nature of your limitations and the accommodation
needed. The decision on granting reasonable accommodation will be on a case-by-case basis.
SPECIAL NOTE: Current career Postal Service employees are ineligible to apply to this posting.
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