Under the direct supervision and guidance of the Associate Director for Nursing Programs, the ICAP Project Coordinator, Global Nurse Capacity Building Program (GNCBP) provides broad support in the monitoring and coordination of multiple GNCBP projects. Responsible for ensuring responsiveness to donor requirements and requests, including award actions and information requests, as well as leading the coordination and review of all project-related grant actions.
This position is grant funded.
Major Accountabilities:
• Serves as the primary point of coordination within ICAP New York for all matters related to the Global Nurse Capacity Building Program award.
• Manages the planning, coordination and development of project reports, prior approval and budget packages, and other award actions.
• Monitors project implementation progress, identifies and addresses implementation challenges in collaboration with country and headquarter staff.
• Develops, disseminates and tracks completion of project-specific toolkits and templates for reports (quarterly and annual) and other key grant actions.
• Reviews, edits, and formats submission packages, ensuring completeness and compliance with funder and CU requirements, policies, and procedures and contributes to the preparation and implementation of corrective action plans.
• Coordinates and reviews prior approval requests that require prior funding agency approval to ensure alignment with country budget and work plan. Reviews procurement requests for goods/services that require prior funding agency approval to ensure alignment with country budget and work plan.
• Obtains approvals from key project staff prior to submitting packages for official review and submission by ICAP Strategies & Partnerships Unit and the University.
• Coordinates the preparation and production of quarterly reports and continuation applications, ensuring they contain all required information and data, and comply with donor requirements and CU policies.
• Develops guidance for the development of country program budgets and budget modifications, and monitors program expenditures to ensure activities are implemented within budgetary guidelines.
• Develops and reviews sub-agreement scopes of work and budgets, and ensures sub-agreements align with overall project objectives and budget.
• Coordinates all communication between HRSA and various ICAP units and country teams. Triages requests to and from HRSA, logs and tracks all incoming and outgoing requests for information to ensure that information is provided in a timely manner, and reviews all submissions to HRSA for clarity and completeness. Responds to questions/ inquiries from funders, partners and stakeholders.
• Organizes content for and coordinates periodic communications and other interactions with HRSA, collaborating partners and relevant ICAP units and country teams. Obtains updates from ICAP country teams and ensures advance communication and sharing of required information to HRSA project officers and other parties prior to all calls; actively participates in all calls.
• Collates and compiles travel requests and meeting requests from ICAP units and country teams on a monthly basis, and submits to HRSA project officers for concurrence prior to submission for prior approval.
• Liaises with the ICAP Finance and Implementation Units to establish, maintain, and monitor project accounts and to address country-specific challenges related to the project.
• Develops and maintains working relationships with donors, partners and other stakeholders.
• Supervises staff as required and coaches and mentors staff in program management skills.
• Performs other related duties as assigned.
Travel Requirements:
• Requires limited domestic and international travel
Education:
• Requires a Bachelor’s degree Business, Public Administration, Public Health or related field, or equivalent in education and experience, plus four (4) years of related experience.
Experience, Skills & Minimum Required Qualifications
• Minimum four (4) years of experience coordinating and managing the administrative processes for grants and contract administration
• Working knowledge of donor rules and regulations, including but not limited to HRSA, CDC, and management of USG-funded awards
• Self-motivated, results-driven, customer-service oriented who works well in a deadline driven, multi-tasking environment
• Demonstrated experience in managing complex donor-funded projects and coordination of project-related communications, tasks and activities
• Demonstrated expertise in writing, reviewing, analyzing and modifying progress reports, work plans and budgets
• Demonstrated experience working with a high degree of independence and successful coordination of projects and activities undertaken by multi-disciplinary teams
• Strong interpersonal, communication, organizational, analytical, and leadership skills
• Expert skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
Experience, Skills & Preferred Qualifications
• Advanced degree in business, public administration, public health or related field
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