The Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS) is currently accepting applications under examining authority of 10 U.S.C., Section 2164.
This position is an School Information Assistant (Office Automation) with the Department of Defense Domestic and Dependent Elementary School (DDESS). The Student Information Assistant (OA) performs a variety of school administrative support functions, such as student registration, student attendance, academic records maintenance, and other related processes. Enters, retrieves, and manipulates data in the student information management system.
This is a full-time/temporary position, NTE 30 June 2016, in the Excepted Service.
You must answer ALL Suitability Questions in the Vacancy Questionnaire, number 3-8 with a yes or no. Failure to answer ALL Suitability Questions will result in your application being considered incomplete and your application will not receive consideration for the vacancy.
Must be able to type 40 words per minute .
This is an Excepted Service Position.
TRAVEL REQUIRED
RELOCATION AUTHORIZED
KEY REQUIREMENTS
- You must be a U.S. Citizen to apply for this position
- You must meet the Selective Service requirement
- You must submit your complete application and all supporting documents
- You must complete the questionnaire and/or knowledge, skills &
- abilities/competency statement
- You will be subject to a background/suitability investigation/determination
DUTIES:
Responsible for new student registration. Assembles and distributes to families student registration packets. Receives and reviews completed packets to assure all forms and data are complete. Receives data and enters into the student information management database to include new student enrollment, discipline and attendance data, school and student scheduling information, report cards and transcript information, and athletic eligibility for all students. Works in coordination with the administration to construct in the student information management system a viable school master schedule for teachers, e.g., times for preparation periods, lunch times, classroom teaching, etc. Sets up directories for teachers and student classroom schedules. Enters course selections for new and returning students. Implements data collection techniques for collecting and electronically transferring student grades. Collects and transfers grades into the student information management system through the use of the electronic grade book software. Prepares reports for school administration and other personnel from the student information management system database. Submits school data extractions per district, area and headquarters school data extraction schedule. Prints from the student information management system database and mails home-bound information packets and maintains electronic and hard copy files of all school reports, generates awards for attendance, honor roll, etc. Prepares a variety of letters, messages, memoranda, reports, charts, school bulletins, and other correspondence using typing and automated word processing equipment and other various software programs.
QUALIFICATIONS REQUIRED:
For the GS-05 level : One year of specialized experience equivalent to the GS/AD-04 grade level in the public or private sector. Specialized experience: is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, which include, but is not limited to the following: working in an office setting, using a computer and software such as Microsoft Word, Excel, PowerPoint and creating correspondence, filing, and typing 40 WPM.
OR
Education: have a Bachelors Degree or 4 full years of progressively higher level education leading to such a degree. (Education must have been obtained in an accredited school. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
OR
A combination of Education and Experience: Combination of successfully completed post-high school education and experience may be used to meet total qualification requirements for the grade levels specified.
In addition to meeting experience and/or education requirements, applicants must include a certificate of proficiency or self-certify that they can type at least 40 words per minute. Your resume must support your self-certification of your typing ability, otherwise, you may not meet the minimum qualification requirements for this position.
The normal full-time work week is 35-40 hours and the normal work year is 12 months. Part-time work is pro-rated in crediting experience. An applicant demonstrating 20 hours per week for a 12 month period wold be credited with 6 months of experience.
Part-Time or Unpaid Experience: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
Must meet OPM minimum qualification standards to be considered for this position.
HOW YOU WILL BE EVALUATED:
Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements. If you are qualified, you will then receive a rating based on the degree to which your background matches the knowledge, skills, and abilities for the position listed. If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified. The best qualified applicants will be referred to the hiring manager for consideration. Applicants for Veterans Preference will receive selection priority over non-veterans.
BENEFITS: Working for the Department of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees. To find out more click here http://www.opm.gov/healthcare-insurance/Guide-Me/New-Prospective-Employees/
OTHER INFORMATION:
Positions under this announcement will be filled by appointment in the Excepted Service.
Relocation expenses will not be authorized.
If you are selected for this position and are not a current DDESS employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS ‘E-Verify’ system. Federal law requires DDESS to use the E-Verify system to confirm the employment eligibility of all new hires. Under this system, the new hire is required to resolve any identified discrepancies within eight (8) Federal government work days as a condition of continued employment.
All selectees will be subject to a background investigation that must be favorably adjudicated.
Condition of Employment: Selectee will be required to participate in Direct Deposit/Electronic Fund Transfer as a condition of employment, reassignment, or promotion, in accordance with DoD Regulation 7000.14-R.
IMPORTANT
NOTICE TO VETERANS: The Office of Personnel Management has published the end
date for Operation Iraqi Freedom (OIF) as August 31, 2010. To receive veterans’
preference for service during the Enduring Freedom/Iraqi Freedom era, you must
have served for more than 180 days between September 11, 2001 and August 31,
2010 OR be in receipt of a campaign badge or expeditionary medal. The updated
CFR language is available at: http://www.ecfr.gov/cgi-bin/text-idx?rgn=div5;node=5%3A1.0.1.2.20 Other
qualifying eligibility for preference (e.g., disability) remains unchanged.
HOW TO APPLY:
Follow the steps below to apply online. Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on Wednesday, December 16, 2015.
Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.
Step 1: Create USA Jobs account, including resume and saved documents. It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions. If your responses are not adequately substantiated by your resume, the HRO will amend your responses to more accurately reflect the level of competency that is indicated by the content of your resume.
NOTE: Your application/resume for Federal employment must include the following information in order to be considered for the position:
— Total employment period, i.e., starting and ending dates (month and year) for each work experience, paid and unpaid, related to the job for which you are applying. You MUST include the hours per week that you worked in each specific position.
— For each position listed in your resume, include a description of your duties and accomplishments to include the following:
— Employers Name
— Employer’s Address
— Supervisor’s Name
— Supervisor’s Phone Name
— If you are currently employed, you must indicate if we may contact your current supervisor.
— Your resume must show the highest level of education you have completed.
— List any job-related training courses (title and year of completion)
— List any job-related skills.
— List any job-related certificates and licenses (current only)
— List any job-related honors, awards, and special accomplishments (give dates, but do not send documents).
— If you are a current or former Federal employee, please list your highest Federal civilian grade held, job series, and dates of employment.
Step 2: Answer vacancy questionnaire. Click the Apply Online button, which is available when you search for a job on www.usajobs.gov , click on the title and proceed.
Step 3: Submit supporting documents . Submit the required documents (only if applicable to you) specified in the “Required Documents” Section of this vacancy. If you submit a document using the same document title, the second submission will overwrite the first submission.
To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID 1575439. Fax your documents to: 1-478-757-3144 .
Step 4: Review application and click Finish.
Step 5: Edit application as needed by 11:59 p.m. Eastern Time of closing date.
If you cannot apply online, click the following link to view and print the questionnaire: View Occupational Questionnaire OPM Form 1203-FX must be provided to show your responses to the occupational questionnaire. Form 1203-FX can be found at: http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf
Fax all required documents to 1-478-757-3144.
Your OPM Form 1203-FX will be the cover page for your faxed transmission.
REQUIRED DOCUMENTS:
The following documents must be submitted by 11:59 p.m. Eastern Time on Wednesday, December 16, 2015. You must submit all Required documents; otherwise your application will be considered incomplete.
— Online application (Questionnaire) – Required
— Resume (must include beginning/ending month and year for each employment period) – Required
— SF 50, Notification of Personnel Action – If Applicable to you
— Transcripts, if qualifying based on education – If applicable to you
Eligibility documentation may contain: Copy of latest SF-50, Notification of Personnel Action, if applicant has current or previous Federal civil service experience.
Photocopy of all OFFICIAL college/university transcripts with announcement number stated on them. To receive the maximum allowable credit you must include all transcripts for each degree earned to include any additional courses currently in progress. Any transcripts submitted that are not in English or not official will be removed from the application and will not be considered. (Transcripts must be in English.)
Applicants requesting Military Spouse Preference (MSP) must submit the following documents along with their completed application:
a. Military Spouse Employment Request Form (Form available online at: http://www.am.dodea.edu//ddessasc/employment/MSPRequestForm/Nov05.DOC
b. A copy of the sponsor’s Permanent Change of Station orders indicating authorization of dependent travel.
c. Copy of marriage certificate
d. Applicants claiming 5-point veteran’s preference must submit a copy of DD-214 (copy member 4), Certificate of Release of Discharge from Active Duty.
e. Applicants claiming 10-point veteran’s preference must submit DD-214 and a signed and completed Standard Form 15, Application for 10-Point Preference http://www.opm.gov/forms/pdf_fill/SF-15.pdf , as well as the required documentation indicated on the SF-15. Lack of supporting documentation will result in the agency’s inability to recognize veteran status for this announcement.
Note: Applicants may not be considered or rated if they do not submit all of the forms indicated above and failure to submit the required forms will not be a basis for subsequent appeal or grievance.
AGENCY CONTACT INFO: SC-ST CSB
Phone: (678)364-8030
Email: HR.CSB.SC-ST@AM.DODEA.EDU
Agency Information:
DDESS HR South Carolina Fort Stewart Cuba District
700 Westpark Drive
Peachtree City,
GA
30269
United States
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