Crown Agents USA, Inc. (CA-USA) is seeking a Procurement and Supply Delivery Specialist for the Supply Chain Management System (SCMS) project located in our Arlington, VA office.
Our Business
Crown Agents is an international development company employing over 600 personnel worldwide with a presence in more than 40 countries, subsidiaries in 12 countries, and permanent staff working on the ground in 22 corporate offices in Africa, Asia Latin America, Japan, the United Kingdom, and the United States. Crown Agents provides direct assistance, management consulting, and human and institutional development for public and private sector clients in customs and trade facilitation, public financial management, procurement, logistics, and health systems strengthening.
Crown Agents USA (CA-USA), the U.S. incorporated subsidiary of Crown Agents, provides direct technical assistance, capacity development, and procurement services to stimulate economic growth, establish good governance, and improve health outcomes across the developing world. Since its incorporation in the United States in 1998, CA-USA has provided technical assistance services and support to U.S. Government agencies and international organizations such as the U.S. Agency for International Development (USAID), the Millennium Challenge Corporation (MCC), the U.S. Trade and Development Agency (USTDA), Department of State (DOS), and the Gates Foundation.
The Project
The Partnership for Supply Chain Management (PFSCM) brings together multiple private sector, non-government and faith-based organizations that are among the most trusted names in supply chain management and international public health and development in the world. PFSCM is implementing the Supply Chain Management System (SCMS) contract for USAID. With offices in more than 20 countries, SCMS is helping to improve the lives of people living with HIV/AIDS in some of the countries most severely impacted by the pandemic. SCMS procures essential medicines and supplies at affordable prices; helps strengthen and build cost-effective, reliable, secure and sustainable supply chain systems; and foster coordination of key stakeholders.
Role & Responsibilities
To provide global procurement and coordination services to the SCMS project; ensuring that SCMS procurement policies and operating procedures are followed in the order processing and purchasing of quality assured commodities.
Specific Responsibilities
Coordination of Purchase Orders
· Check supplier and manufacturers export documentation for commodities meets country requirements for customs clearance and in country regulatory requirements, following up any queries
· Coordinate export shipments, and complete documentation for freight forwarders
· Update procurement database and advise suppliers and procurement team to ensure smooth movement of procured goods to destination
· Check database daily to ensure that orders picked up and issue documentation to enable procurement team to issue Invoices to Suppliers and manufacturers.
· Deal with any queries from the Freight forwarding team
Sourcing
· Clarify specifications with client/technical specialists to fully understand requirements
· Identify sources to meet specifications using international sources
· Ensure all commodities meet quality standards and pass USG/FDA tests of Quality, Efficacy and Safety Coordinate procurement activities of SCMS in liaison with CA UK and in country teams
· Appraise supplier performance and manage supplier relationships
Procurement
· Contribute to appraising supplier performance, managing the relationship with suppliers, and coordinate procurement activities of SCMS in liaison with in-country teams
· Prepare, issue, and evaluate tenders, taking into consideration relevant criteria and ability to comply with policies and procedures
· Make product and/or supply recommendations, negotiate cost reductions, and confirm orders with the in-country client through Project Management Office
· Prepare contract order
· Liaise with supplier/Shipping Coordinator as necessary to ensure timely collection from suppliers, shipping and delivery
· Check supplier invoices and arrange payment
· Resolve post contract complaints and issues
Supply Chain Administration
· Keep up to date on packaging and shipping requirements for each country and keep procurement and freight forwarding teams informed
· Work with procurement and freight forwarding teams to expedite emergency orders and to resolve commodity returns and other fulfilment errors
Database Maintenance
· Assist in development of SCMS procurement management database to effectively support the work of the procurement team
· Ensure all relevant information on fulfilment and delivery planning is maintained in the database
Qualifications
· Degree or post graduate qualification in supply chain management or related field
· Postgraduate degree in business or professional procurement qualification desirable
· 5 or more years procurement experience desired
· Some experience in health procurement using USAID/US Government regulations
· Fluency in English is required
· Legal ability to work in USA is required.
· Must demonstrate personal attributes such as loyalty and integrity in addition to being determined and thorough, which is inherent in this position
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