GENERAL DESCRIPTION:
Prepare and batch documents according to established guidelines; set scanner stations, assign batch numbers and feed documents into scanning hardware; evaluate interface between division mainframe and imaging system to determine accuracy of data and modify data.
ESSENTIAL FUNCTIONS : The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.
- Enters large amounts of data into a records management system in a variety of formats (i.e. manually, electronically, etc.).
- Using a records information management system, prepares information for customers in a variety of formats.
- Monitors monies received in office and processes invoices and/or fiscal reports, if required, for services that agency may provide to the public.
- Drafts correspondence, and may provide customer service.
- Runs reports from the system.
- Inspects records for accuracy and completeness.
- Prepares records for entry into system, may involve removing staples, paper clips, repairing tears, cleaning documents, etc.
- Performs routine equipment maintenance and troubleshoots minor equipment problems.
- Scans documents and archives into agency database.
- Produces and processes microfilm in office or occasionally in a laboratory setting.
- Ensure data is collected and compiled and verified to produce quality end-product to be viewed for future use.
- Gathers, manages, examines, establishes, analyzes, records and maintains information in some type of records or data management system.
- Verifies legitimacy of requests for information, ensuring that nothing confidential may be used for fraudulent purposes.
Qualifications:
PREFERENCES:
Typing of 30 wpm is preferred.
KNOWLEDGE:
- Knowledge of basic accounting to balance daily incoming revenues.
- Knowledge of basic data entry.
- Knowledge of basic computer usage with regard to processing, spreadsheets, and database applications and hardware.
- Knowledge of proper procedures for producing long-term preservation microfilm.
- Knowledge of agency policies and procedures.
- Knowledge of principles of data processing using a variety of reporting and database systems in information technology conceptual terms.
MINIMUM QUALIFICATIONS:
Education:
High School Diploma
PLUS
Experience:
0-2 years of progressive work experience in (typically in Records and Data Management)
OR
Education & Experience Substitution:
0-3 years of progressive work experience in (typically in Records and Data Management)
Certificates, Licenses, Registrations:
None
Necessary Special Requirements:
PHYSICAL WORKING CONDITIONS:
- May be required to lift at least 65 pounds.
NOTES:
Supplemental Information:
053-Department of Workforce Services – Administration – Workers’ Safety & Compensation
Click here to view the State of Wyoming Classification and Pay Structure.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities .
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
|
|
| Source link
EmoticonEmoticon