Department Summary: Overseas Accounting Unit ensures the timely, complete, and accurate reporting of financial information from CRS country programs and various analyses and reconciliations. Overseas Finance works closely and collaboratively with the Financial Systems, Financial Assurance & Donor Reporting, Domestic Finance, Financial Planning and Treasury departments to provide accounting support, enabling country program to meet their objectives and the financial objectives of the agency.
Job Summary: The Overseas Accounting Analyst collaborates and works closely with the respective Regional Finance Officers and country program Finance Managers to ensure budgeting, accounting and other financial and accounting functions are in accordance with CRS internal policies and procedures. This position ensures that CRS’ worldwide books are closed on time and the financial reports from the field are complete and accurate. This position also ensures regular accounts analysis. S/he will support and be responsible for a portfolio of countries (usually 6 – 10 countries).
Specific Job Responsibilities:
Month and Year–End Closure
a. Ensure timely and accurate processing and reconciliation of overseas budget and actual financial information.
b. Perform timely reconciliation of general ledger accounts recorded by overseas programs.
c. Process the month and year-end closure and assist with development and revision of required related processes. Support country programs for the month and year-end processes.Accounts Analysis and Financial Monitoring
a. Perform detailed account analysis, coordinate resolutions and recommend improvements needed.
b. Analyze and reconcile G/L accounts 1231, 1232, 6166 and related accounts, 6906, 6907 and 6170.
c. Review aging reports, and identify issues and trend analysis to ensure accuracy and timely clearing of receivables and liabilities.
d. Conduct a review of cash contribution revenue and related expenditure activity.
e. Perform account analysis for cash and investment balances.
f. Conduct Sun to JDE account reconciliations.
g. Review and provide approval for quarterly cash forecasts.
h. Conduct Cost Allocation Monitoring and Analysis.
i. Perform additional accounts analysis, as identified in collaboration with Domestic Finance.Financial/Accounting Management and Technical Support
a. Contribute to team-based development and rollout of enhanced financial policy and procedures. Facilitate and support financial management training for overseas and HQ based staff.
b. Assist Country Programs with clearing accounting related audit findings and work with Regional Finance Officers to develop agency-wide solutions to systemic issues.
c. Perform TDYs to assist Country Programs with staff capacity building, resolving major accounting issues as well as gain an understanding of Country Program’s day-to-day accounting activities (process financial transactions in Sun Systems, perform month end closure, follow up on receivables, etc.). Also, participate in Internal Audit TDYs.
d. Assist Country Programs to strengthen financial processes and practices.
e. Promote understanding of and adherence to established financial policies and procedures.
f. Provide responsive services to country programs on all accounting questions and inquiries raised.
g. Assist Country Programs in the assessment of their financial management by providing ongoing feedback concerning performance.Financial Statement (FS) External Audit
a. Assist with Financial Statement audit process for Overseas Finance.
b. Assist with realigning Overseas Accounting Units month- and year-end processes to feed in and prepare for a successful Financial Statements audit.
c. Contribute to development of a system for a quarterly accounts analysis and deliver it to Country Programs to position them for an efficient and easy FS audit.Budgeting
a. Review and ensure that Annual Program Plans (APPs) for assigned country programs is accurately entered into JDE & SUN.
b. Perform Sun to JDE reconciliations for the budget ledger.
c. Ensure that all budget maintenance is processed in accordance with required procedures.Sun Systems Efficiency
a. Ensure that all non-grant projects (DSNs1000 – 4999, excluding cost share projects) are closed within the timeframe established by Unit/supervisor as reflected in individual performance objectives.
b. Provide quality review of error reports and work closely with country programs to clear and minimize suspense items.
c. Collaborate with Financial Systems Unit and Domestic Finance to prevent errors, and the timely review and clearing of suspense items.Continuous Process Improvement and Special Projects
a. Provide recommendations to improve work processes and overall customer service support.
b. Contribute in team-based effort to improve financial management systems to enhance the achievement of Agency objectives.
c. Based on analysis and sound business judgment, provide advice on business process changes that will result in operating efficiencies.
d. Coordinate system and business process assessments to confirm or create efficient and effective controls.
e. Assist with assigned special projects as required.
Agency-wide Competencies (for all CRS staff):
These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.
- Serves with Integrity
- Models Stewardship
- Cultivates Constructive Relationships
- Promotes Learning
Key Working Relationships: Supervisor, Overseas Finance staff, Country Programs, Regional Finance Officer, Domestic Finance, Treasury, Financial Planning, Internal Audit and Financial Systems.
Personal Skills:
- Excellent oral & written communication skills.
- Must be a problem solver. Ability to recognize inefficiency and develop solutions.
- Strong analytical and accounting skills.
- Ability to recognize the need to elevate advanced support requests to the appropriate team members.
- Detail oriented with the ability to utilize that skill to look at the “whole picture”.
- Exceptional customer service skills.
- Must desire to work in a collaborative, proactive, and multicultural team environment, but able to work independently.
- Works well under pressure, able to meet deadlines and adaptive.
Qualifications:
- Bachelor’s Degree in Accounting or relevant experience required.
- 5-7 years of progressive accounting experience. Advanced degree in lieu of some experience considered.
- Strong computer skills. Knowledge of Microsoft Office applications.
- Knowledge of SUN and JD Edwards preferred.
- Proficient Spanish or French language capability preferred. All second language helpful.
- Willingness to work additional hours during critical implementation periods.
- Willingness to travel.
Physical Requirements/Environment: This position is based at CRS/HQ in Baltimore. To provide needed support for assigned Country Programs, this position may require overseas travel up to 15%.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.
Note: All applicants must be eligible to work in the United States at time of application.
CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
EOE
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