The Accounts Payable Manager is a proactive, hands-on, team player who leads the Accounts Payable Department within a fast-paced and changing environment, by working in collaboration with the Procurement team and other internal stakeholders to ensure the procure to pay workflow is handled thoroughly and efficiently. The Accounts Payable Manager provides oversight of the Accounts Payable team and ensures that vendor bills are processed in a timely manner and measured for constant improvement within a strong control environment designed to ensure internal and donor compliance. The Accounts Payable manager will be responsible for compliance with vendor withholding and reporting requirements, and will proactively manage vendor relationships in collaboration with the Procurement team to ensure efficient billing processes are maintained. The Accounts Payable Manager will ensure that monthly vendor ledgers are reconciled, play a key role in the accounting close process, and assist the Controller with special projects, as needed.
Specific Responsibilities
Manage an efficient Accounts Payable Workflow (20%)
- Structure, organize, and measure the accounts payable workflow to ensure continual improvement of processing, including consolidation of vendor billing.
- Document, streamline, and automate workflows to reduce inefficiencies in paper-based processes.
- Takes a lead role in transitioning to electronic payments and facilitating payment of foreign vendors in multiple currencies.
- Maintain & utilize AP metrics to measure improvements and/or identify gaps in existing workflows.
- Plays a key role in software system projects impacting the payables function.
Document and maintain strong internal controls in the accounts payable process (20%)
- Develop and maintain payables processes that ensure accuracy of data input, proper authorization of all disbursements, and compliance with internal and donor requirements.
- Responsible for the maintenance of current A/P policies & procedures.
Compliance with vendor withholding and reporting requirements (15%)
- Responsible for compliance with vendor withholding and reporting requirements, including payments to international vendors.
- Maintains robust processes which ensure compliance and takes lead technical role in all IRS reporting requirements around vendor payments.
Plays key role in monthly and annual accounting close cycle (15%)
- In collaboration with the Treasury Manager, maintains a robust process that provides regular disbursement forecasts to Treasury for cash management purposes.
- Prepares or reviews reconciliations of vendor ledgers and payables-related accounts as part of the monthly and annual close process; provides support in financial or compliance audits.
- Works in tandem with accounting staff on expense classifications.
Supervise the AP team (20%)
- Supervise the accounts payable team by establishing staff goals aligned with the organization’s annual objectives and department goals; ensures development of staff through training, coaching, and clear accountabilities.
Other Duties (10%)
Assist the Director of Accounting and Atlas’ leadership with special projects as needed. MSH is experiencing significant growth and business transformation, the Accounts Payable Manager will have the opportunity to be exposed to a significant level of ad-hoc analysis and projects if core duties above are delivered timely, accurately and professionally.
Minimum of Bachelor’s degree in accounting or finance or related experience.
- 7 years of relevant Accounts Payable experience including A/P management experience, preferably in a high volume environment; accounting experience preferred.
Knowledge and Skills
- Must exhibit strong Excel skills and be comfortable utilizing different software systems.
- Experience measuring AP efficiencies through metrics and regular reporting preferred.
- Experience with USG and diverse donor compliance requirements a plus.
- Experience with vendor compliance and withholding requirements required; experience with international vendors and related reporting and withholding strongly preferred.
- Fluency in a second language highly desirable.
Competencies
- Direct and motivate staff;
- Manage work with shifting priorities;
- Manage and coordinate a variety of activities simultaneously;
- Work in a team-oriented environment while driving for results;
- Creative problem solving;
- Organized and detail-oriented;
- Process and systems oriented;
Exhibits strong communication skills with all levels of the organization and performs as a team player.
EEO Statement
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.
Reports To
Director of Accounting
PI92607294
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