The Park Office Manager I is responsible for performing administrative support operations within a state park setting. This position is governed by state and federal laws and agency/institution policy.
Typical Functions
Posts transactions to park ledgers and balances entries against internal accounting controls and identifies and corrects errors. Issues purchase orders, and reconciles the disbursement journal to purchase requisitions. Compiles required reports regarding park operations. Reconciles daily cash receipts, prepares cash receipt report, and prepares bank deposit. Completes personnel/payroll documents and maintains personnel files, time sheets, and leave records. May assist in hiring, training, and supervising Extra Help employees. Performs general administrative support duties including typing, receptionist duties, and conducting inventory of supplies and equipment. Greets and assists the public. May take campsite and pavilion reservations. May manage a retail sales area including ordering, pricing, creating displays, managing the inventory, and assisting park visitors with selections. Takes reservations over the telephone and in person and completes registration procedures. Assists in budget preparation. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of basic bookkeeping practices. Knowledge of general office practices. Ability to use Microsoft Office software and other software as required. Ability to prepare and present written and oral material and information. Ability to establish and maintain filing systems. Ability to maintain and reconcile ledgers and journals. Ability to answer the telephone, greet visitors, and provide information and assistance. Ability to operate standard office equipment.
Minimum Education and/or Experience
The formal equivalent of a high school diploma; plus three years of experience in bookkeeping, administrative support, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Certificates, Licenses, Registrations
Agency Specific Information
This position manages the park’s bookkeeping and administrative support functions. The Office Manager is responsible for auditing invoices, posting and reconciling cash receipt reports, preparing bank deposits, and compiling information for various reports. Job duties include computing current budget balances, issuing purchase orders and requisitions, reviewing purchasing cards, completing personnel and payroll documents, and maintaining files, time sheets, and leave records. Knowledge of Windows and Microsoft Office, particularly Excel, is required, and knowledge of AASIS is preferred. Criminal background check required.
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