Administrative Assistant - Smartronix - Hollywood, MD





Smartronix, Inc., an information technology and engineering solutions provider specializing in Cloud Computing, Cyber Security, Health IT, Network Operations, and Mission-Focused Engineering is looking for am Administrative Assistant to support the administration of subcontracts including purchased labor and consultant agreements for our corporate office in Hollywood, MD.

This is a short term temp position for a period of 3 months only.


Duties include, but are not limited to: reviewing invoices, obtaining approval, and processing invoice transmittal forms to Accounting; maintaining and updating files; monitoring contract specific requirements, and ensuring vendors are in compliance with prime and subcontract requirements, including the Joint Travel Regulations. The successful candidate should have working knowledge of federal contract types and federal subcontracting requirements and act as a liaison between the vendor, subcontracts administrator, project manager, and accounting. Attention to detail and exceptional organization and tracking skills are required.


Required Skills


  • Attention to detail and ability to multi-task

  • Excellent oral and written communication skills

  • Ability to work as part of a team

  • Proficiency with computer applications and data entry

  • Strong organizational skills

  • Customer-service orientation

  • Capacity to learn rapidly and adapt quickly to change

  • Ability to identify, report, and track issues to closure

  • Microsoft Word and Excel experience and strong skills

  • Assist with processing invoices for payment, contacting vendors by phone or email

  • Assist in preparation of contractual documents under supervision

  • Daily filing and organization skills

Required Experience

Desired skills:

  • CostPoint experience and purchasing experience strongly desired








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Smartronix, Inc. is a U.S. based, highly reputable information technology and engineering solutions provider specializing in Cloud…






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