Are you mission driven? Are you interested in helping solve some of the most challenging conflicts the world is facing today? Want to be part of an entrepreneurial and highly motivated organization working hard in helping individuals better deal with one another? Do you thrive by seeing others succeed?
Summary of Position
We are looking for someone to support our President and enable him to make the best use of his time.
You must exhibit great attention to detail, thrive in ambiguity, and be willing to work above and beyond to improve the efficiency of the Office of the President.
The Assistant to the President serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President and provides limited support to the Chief Operating Officer and Vice President of Programs. The ideal individual will be able to exercise good judgment in a variety of situations, have strong written and verbal communication skills, as well as the ability to maintain a realistic balance among competing priorities.
This important role requires the ability to work independently on various projects, as well as the ability to be able to work well under pressure, handling a wide variety of activities and confidential matters with discretion.
This position is based in Washington, DC, and may require occasional travel.
The Organization
Search for Common Ground (SFCG) is an international nonprofit organization that promotes peaceful resolution of conflict. With headquarters in Washington, DC and in Brussels, Belgium, SFCG’s mission is to transform how individuals, organizations, and governments deal with conflict – away from adversarial approaches and toward cooperative solutions. SFCG seeks to help conflicting parties understand their differences and act on their commonalities. With a total of approximately 700 staff worldwide, SFCG implements projects in 49 countries in Africa, Asia, Europe, the Middle East, and the United States.
Responsibilities
You must be well organized as key responsibilities include but are not limited to the following tasks:
- Manages the day-to-day administrative affairs of the President’s office, schedules all appointments, conferences and speaking engagements and other commitments; handles changes or cancellations as necessary;
- Screens incoming calls and other requests, determining its nature, and whether or not it requires escalation;
- Provides the President with background information, meeting summaries, and/or supporting documents in preparation for scheduled commitments;
- Provides senior level administrative support to the President, facilitating communication on his behalf (draft emails, follow-up with letters, memos, reports, e-mail, telephone calls);
- Organizes and manages travel arrangements (domestic and international);
- Serves as a liaison with other departments, organizations, government offices, and other stakeholders;
- Handles all business finances, reconciles credit card statements and manages all expense reports in a timely manner;
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive team, including those of a sensitive or confidential nature;
- Develop and communicate meeting schedules, agendas, take minutes, transcribe meeting notes, and help arrange all audio visual support needed for the meetings through tools like GoToMeeting or Google Hangouts for remote participants;
- Works independently and within a team on special and ongoing projects when necessary;
- Prepares quarterly organizational reports and assists with the development and management of the departmental budget.
Other related duties may be required and other responsibilities may be assigned based on the selected candidate’s experience. From time to time this role requires to respond to requests outside of regular business hours – especially when supporting travel schedules.
Minimum Qualifications
Essential:
- Minimum of 3 years of combined executive-level support experience;
- Bachelor’s degree required;
- Demonstrated experience handling sensitive and confidential information with poise, tact, and diplomacy;
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with accuracy and attention to detail;
- Strong interpersonal skills and the ability to build relationships with stakeholders, including teammates, board members, other executives, and external legal partners;
- Strong written and verbal communication skills with demonstrated high proficiency for correct spelling, grammar, tone and syntax;
- Takes initiative to get tasks done, proactively tracks status of projects and solves problems to keep projects moving forward;
- Emotional maturity, able to take constructive feedback, thrive in ambiguity, and ability to perform under pressure;
- Advanced Microsoft Office skills and general use of the Internet and use of online meetings technologies.
- Highly resourceful team-player, with the ability to also be extremely effective independently
Desirable:
- Experience working in an international setting;
- Experience working in a non-profit or similar environment;
- French is a big plus;
- Experience in a legal environment a plus;
Salary: Commensurate with education and experience, with excellent benefits.
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