ProCircular, Inc. is looking for a creative, organized and capable person to help pull together the pieces. We’re a newly founded Information Security firm with a bright future helping small and midsized organizations to protect themselves from cyber-threats and changing regulations. We’ll likely have something like ten people in the first year, but we have big plans in mind for growth in the coming years.
We understand the importance of the person who can connect the dots in an office, and we’re looking for someone who can work with us to set the stage for a great working environment.
Initially we’ll need help standing the business itself up – getting HR and payroll running, some modest filing and organization, and moving into a new space. There will likely be about two months of working either from home or in a temporary space. (we’re shopping buildings) Once we’re in and settled we’ll need a great person to connect the dots between the people working in the office and those who work elsewhere.
Requirements:
Responsibilities
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Maintains office services by organizing office operations and procedures;
- Controlling correspondence
- Designing filing systems
- Reviewing and approving supply requisitions
- Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Quickbooks Online Entry and Maintenance
- Purchasing and vendor management for office needs
- Working with outside accounting firm on quarterly reporting
- Bank reconciliation with outside accounting firm
- Expense tracking, receipt management, reimbursement and CC management
- Basic budget management and analysis
- Payroll management and reporting
- HR Functions
- Scheduling and Travel Assistance
- Working with outside benefits firm to manage benefits & ensure employees have appropriate paperwork completed
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Assists with Outside Insurance Firm – applications, filing, etc.
- Minor reception/desk responsibilities – we’re not expecting heavy traffic
- General phone duties
- Greeting visitors
- Maintains professional and technical knowledge by attending educational workshops
Skills:
- People – needs to work well with just about every sort of person as it takes all sorts to do what we do. Balanced, friendly and open people skills are a must
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Basic accounting and financial reporting skills.
- Quickbooks online is our mainstay accounting package
- Understanding of basic HR, payroll and benefits
- Solid computer skills – Microsoft Office – Word, Powerpoint, Outlook, Visio a plus
- Copy editing for grammar, tone and message.
Benefits:
- Health and Dental benefits, others to come online as the organization matures.
- Very flexible schedule – we understand and value family commitments
- Two weeks of Paid Time Off (PTO) to be used for vacation, sick or personal days at the discretion of the employee and subject to approval by the direct supervisor ahead of time.
- Every employee will receive their birthday as paid time off.
- ProCircular, Inc. recognizes the following holidays and will close offices during these dates:
- Easter
- Memorial Day
- Independence Day (4th of July)
- Labor Day
- Thanksgiving Day and Friday after Thanksgiving,
- Christmas Eve and Christmas Day.
- Martin Luther King, Jr. Birthday,
- Veterans’ Day,
- New Year’s Eve and New Year’s Day
- Star Wars Day (May the Fourth)
- To encourage time with the family, not-withstanding contractually bound commitments of Managed Security Services, ProCircular, Inc. will be closed between Christmas and New Year’s Day each year.
- Initially working from home, within three months working in an office environment
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