Under close supervision, performs basic clerical and administrative duties for the City Clerk’s Department.
Essential Duties and Responsibilities:
- Answers incoming telephone calls and directs the caller to the correct person or work group, or takes and relays messages as appropriate
- Performs clerical and administrative duties, including data entry, record keeping, preparing and processing various documents and maintaining files
- Prepares documents, collects data, and enters information into computer tracking systems; scans, prepares and proofreads documents for distribution
- Coordinates and schedules meetings and appointments as requested
- Creates and maintains records and files
- Provides information and assistance to visitors and others having business with the City; assists customers with applications, government forms and other documents; answers phones; responds to requests for information within the span of authority
- Performs other duties as assigned or required
Minimum Requirements:
High School diploma or GED equivalent, and one (1) year of clerical and computer experience. Position functions as Passport Agent therefore, by law, successful candidate must be a United States citizen. Bilingual (English/Spanish) desired.
Supplemental Information:
- Knowledge of City policies and procedures
- Knowledge of the principles of record keeping and records management
- Skill in data entry
- Skill in operating a personal computer utilizing a variety of business software
- Skill in effective oral and written communication
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