The Project Support Associate (PA) assists with the smooth operation of project and program activities by coordinating programmatic information and providing logistical support to Project Support Officers. S/he works with several project teams and is responsible for day-to-day coordination of project specific activities. This position provides the opportunity to develop project management skills and experience in a large international NGO while providing essential coordination and support to project staff.
Project Implementation Support (35%)
- Maintain responsibility for file management, dissemination of programmatic and team information, and contribute to MSH knowledge, programs, tools and approaches.
- Coordinate communications material management, printing, and assembly.
- Draft, edit, and translate reports, success stories, newsletter articles, presentations, and other project documents as requested.
- Update MSH’s intranet and other repositories with key project documents.
- As requested/assigned, support online learning/exchange forums, document development and research.
Procurement, Finance and Contracts (25%)
- Prepare Purchase Requests for project items to be procured in the US.
- Adhere to MSH’s Procurement Integrity and Business Ethics standards in all activities.
- Review and preliminarily process invoices from consultants, subcontractors, and vendors for a timely submission to MSH Accounting in accordance with project requirements and MSH procedures.
- Assist in tracking and documenting project deliverables, maintain deliverables calendar.
- Assist in documenting, collecting, and tracking cost-share opportunities, as needed.
- Assist in the development and maintenance of project coding.
- Track project accruals for home office expenses.
Administrative Support (20%)
- Develop and maintain project pending lists and meeting agendas.
- Schedule, attend, and document project team meetings.
- Coordinate with and assist other project Associates to ensure adequate coverage during the absence of another Project Associate (i.e., vacation).
Travel (20%)
- Coordinate travel arrangements related to HPG or PHT project activities and ensure that all travel arrangements are in compliance with USAID and donor regulations and MSH procedures.
- Provide travelers with Memorandum of Engagement or Consultant Agreement prior to departure.
- Track and document donor approvals, trip reports, and other travel related information in project files.
Review traveler advance requests, travel requests, and TEFs to ensure compliance with MSH travel policy.
QualificationsBachelor’s degree required.
- Master’s degree preferred.
- 2 – 4 years of related work experience.
Knowledge and Skills
- Strong administrative and organizational skills.
- Demonstrated ability to work as an effective team member in a complex and fast-paced environment.
- Demonstrated ability in computer skills for word processing, databases, spreadsheets, and presentations (Microsoft Office applications preferred); and a willingness to learn new software packages.
- Ability to work with limited supervision.
- Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
- Excellent written and verbal language skills in English.
- Professional proficiency, written and oral, in French, Spanish or other relevant language preferred.
Competencies
- Administrative skills, excellent written and verbal communication.
Personal Attributes
- Action-oriented,
- Customer focused,
- Experiential learner willing to learn on the job.
Physical Demands
- Local and International Travel may be required.
- Keyboard use, pulling drawers, lifting papers <10 lbs.
Reports To
Senior Manager/Senior Director IDC/HPG
EEO Statement
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national origin, age, veteran’s status, or disability unrelated to job requirements.
PI93996886
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