Reports to: Principal Pay Grade: Clerical 4 ( $122.32 – $181.27 )
Depends on Yrs of Experience
Dept./School: Crosby High School Date Revised: 6/5/03:11/1/11
Report Date: May 25, 2016 or As Soon As Possible Days to Work: 227/12 Months
In-House applicants must complete the online internal application process in TalentEd
Primary Purpose:
Responsible for maintaining student records at the campus level. Process student enrollments, transfers, and
withdrawals for the campus.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word
processing
Proficient keyboarding and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills
Experience:
Three years clerical experience
Such alternatives to the above qualifications as the administration may find appropriate and acceptable.
Major Responsibilities and Duties:
Records, Reports, and Correspondence
Maintain physical and computerized records including student cumulative folders, progress and failure reports.
Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
Coordinate grading process, printing and distribution of report cards and progress reports.
Process and transmit requests for current and former students’ information, including student transcripts for colleges,
universities, scholarship applications, employment verification, and military enlistment. Also for use as proof of
identification and age for driver’s licenses, passports, social security benefits, etc.
Process withdrawn students records utilizing the State of Texas’ electronic records exchange software, TREx. Prepare and distribute University Scholastic League (UIL) eligibility lists.
Calculate grade point averages, cl ass rank, and prepare honor rolls.
Assist counselors with the enrollment, withdrawals, and t ransfer of students and process applicable records.
Assist campus administration and counselors with the preparation of reports and student data information.
Other
Maintain confidentiality of information.
Process verifications of education for employment purposes. Work with military recruiters.
Complete forms for Social Security and Government assistance.
Verifications of Enrollment (VOEs) for current students’ driver’s licenses and permits.
Supervisory Responsibilities:
None.
Equipment Used:
Personal computer, printer, calculator, copier, fax machine, and shredder.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions, prolonged use of
computer.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Crosby Independent School District – in compliance with the Title VII, American Disability Act, Age Discrimination in Employment Act, Section 504 of the Rehabilitation Act of 1973 and other statues- seeks to provide equal opportunity without regard to race, color, religion, national origin, sex, age, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status. This policy extends to the employment and all programs and activities conducted by the district. For Further information, Contact the Office of the Superintendent, Crosby Independent School District, 706 Runneburg Rd. Crosby, Texas 77532.
An Equal Opportunity Employer
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