The Global Media and Agency Management team is looking for a dynamic individual who desires an administrative position in a fast-paced marketing team. This position requires strong attention to detail, demonstrated problem-solving skills, ability to change direction in response to changing work situations, ability to accommodate different working styles, ability to prioritize own work, complete projects on time and have excellent customer service skills. Candidate must be a strong team player who will demonstrate drive and initiative, have a positive and professional approach.
Responsibilities include but are not limited to:
Managing GM’s calendar, provide end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings in tandem to drive schedule efficiencies.
Monitoring departmental discretionary budgets and facilitating the procurement process, organizing team morale events, managing projects, space and performing fundamental administrative tasks.
Reconciling and submitting expense reports and auditing PO’s for GM approval.
Providing team support by submitting facilities request, manage alias’s, new hire onboarding support
Manage office hardware and supply needs
Work closely with the broader marketing admin team to ensure all administrative procedures unique to marketing are handled as required and that all group support is running smoothly.
Qualifications include: A minimum of 3-5 years demonstrated work experience supporting senior management in a fast paced administrative capacity, excellent organizational, analytic and interpersonal skills. Effective verbal and written communication skills required. Candidate must be detail-oriented, able to work under pressure with varied time constraints and have the ability to build effective working relationships. Candidate must also maintain confidentiality of information and use discretion. Candidate should be independent, creative thinker and able to take the initiative to "get things done." Proficiency in using MS tools - HeadTrax, MS Expense, My Order, MS Approval, MS Travel etc.
Microsoft Outlook, Word, Excel, and PowerPoint.
This position has frequent contact with all levels of Microsoft employees, as well as contact with outside customers.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.