Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation. The list of essential functions is to be used as a starting point to determine essential functions for a specific position at a specific location at a specific time. The ADA was intended to be applied on a case-by-case basis with the understanding that one position may differ from another similar position. The performance of non-essential functions is not optional for employees not covered under the ADA.
ESSENTIAL FUNCTION: Processes and delivers incoming and outgoing mail using postage meter, scales, delivery status stamps and material, and county vehicle, following U.S. Postal Service, private postal carriers, and department policies and procedures in order to ensure that mail is processed and delivered accurately and timely according to set guidelines.
Drives county vehicle to deliver and pick up mail and interoffice communications for various County offices, City Hall and the Youth Facility each morning and afternoon.
Weighs items, affixes postage, and prepares items for mailing in accordance with procedures established by the County and the U.S. Postal Service.
Presorts mail for first class vs. third class.
Prepares bulk mailings and international mail for various County departments.
Signs for and delivers items shipped through private services such as UPS and Federal Express.
ESSENTIAL FUNCTION: Maintains supply room by physically receiving items and checking against invoices, properly storing items, distributing to employees and monitoring inventory of routine office and cleaning supplies for various County offices following storekeeping, inventory and department policies and procedures in order to ensure that supplies are available when needed.
Receives supplies upon delivery to the supply room.
Checks items received against invoices for proper quantities and order numbers.
Places items on storage shelves for later disbursal.
Issues supplies and other items from stock according to electronic inventory supply forms submitted by various departments.
Conducts daily, weekly, monthly and annual inventory of stock using computer and inventory-monitoring software.
ESSENTIAL FUNCTION: Maintains assigned equipment, vehicle and office areas by cleaning, performing or scheduling routine maintenance and keeping office areas orderly following department policies and procedures and preventive maintenance schedule in order to ensure that the equipment, vehicle and office areas are maintained in a manner to ensure optimal performance.
Maintains vehicle in a clean and orderly condition.
Ensures basic routine maintenance needs are met to include oil and filter changes.
Obtains needed repair for major problems.
Sweeps and dusts work areas.
Maintains supply room and mail room in a neat and organized manner.
Performs minor repairs on office machines to include postage meter, scale, and conveyor belt.
ESSENTIAL FUNCTION: Maintains records and prepares reports using pens, paper, calculator, computer, and receipts following department policies and procedures in order to ensure that supplies are allocated to the appropriate County offices and that adequate levels of supplies and postage are available.
Maintains record of postage by accounting codes.
Maintains electronic inventory records for supply room.
Prepares a report of all mail delivered through privates services (UPS & Federal Express) and accountable mail (certified and delivery confirmation).
Prepares a monthly report of postage used.
Prepares a monthly report of supplies received by each County office.
ESSENTIAL FUNCTION: Performs errands and assistance as needed for other departments using county vehicle following department and County policies and procedures in order to perform assigned tasks.
Drives County vehicle to pick up and deliver items including bank deposits consisting of large sums of cash and confidential records.
Relieves reception desk personnel as needed to ensure coverage.
Performs other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of Montgomery County policies and procedures related to assigned duties.
Knowledge of the layout of all County buildings such as Montgomery County Courthouse, Annexes, the Carnegie Building, the Youth Facility and City Hall as needed to make deliveries and pickups.
Knowledge of U.S. Postal Service mail requirements such as proper postage by weight and size, proper packaging, special deliveries international mail and bulk mailing procedures.
Knowledge of UPS, Federal Express, and other private mail delivery services’ procedures for mail delivery.
Knowledge of inventory/storekeeping methods and practices.
Ability to perform basic mathematical functions to include adding, subtracting, multiplying and dividing.
Ability to properly prepare packages for mailing.
Ability to operate computers, calculators, and other standard office machines for calculating and maintaining inventory records.
Ability to operate motor vehicle as needed to collect and deliver mail as well as complete additional errands and assignments.
Ability to operate a scale to weigh items for mailing.
Ability to keep accurate records.
Ability to maintain confidentiality.
Ability to exercise care in the transport of money.
Ability to work independently without close supervision.
Ability to maintain orderly work areas.
Ability to determine priorities and coordinate and schedule work loads.
Ability to operate standard office machines incidental to assignments of calculating and maintaining inventory records and specialized machines for postage determination, sealing and stamping of outgoing mail.
Ability to read and write the English language at a level necessary for efficient job performance.
Ability to establish and maintain working relationships with coworkers, building occupants, and supervisors and the public.
Ability to work a flexible work schedule.
Minimum Qualifications
High School diploma or GED and six (6) months of experience in inventory control, mail work, clerical work, or courier work.
Special Requirements
Individuals must undergo a criminal background check and be physically capable of operating a vehicle safely. Must have and maintain a valid driver’s license and insurable driving record. Must be willing and able to lift items weighing up to 40 lbs.
PHYSICAL ABILITIES: Physical ability to walk, stand, stoop, bend, push, pull, lift, and carry objects up to forty (40) pounds unassisted. Physical ability to perform moderate physical activity for eight hours or more.
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