As a Remote Administrative Assistant you will be responsible for providing administrative support to the CEO through a variety of tasks related to organization and communication. This position consists of heavy calendar management, scheduling appointments, email management, travel arrangements, and other various administrative duties. You will communicate via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities:
- Managing the CEO’s calendar, scheduling meetings (in person and phone), arranging travel
- This position will interact with numerous clients, potential and current business partners, and team members as you confirm appointments and facilitate meetings
- Keep team abreast of calendar, action items, messages and relevant business issues
- Quality assurance on email communication
Requirements:
- Proven admin or assistant experience
- High level written, verbal and phone communication skills
- Mac proficient with strong skills in Word, iCloud, iCal, iPhone (Must own an Apple computer)
- Excellent time management skills and ability to multi-task and prioritize work
- Strong organizational and planning skills
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Experience working in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient
- Proven ability to work effectively and professionally with all levels of internal and external customers.
- Demonstrated ability to exercise a degree of discretionary judgment while working with confidential information.
- Must be thick-skinned, personable, and approachable to all levels of Internal and external customers.
- Strong ability to work independently
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Please review all application instructions before applying to Voyage Media.
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» Apply Now
Please review all application instructions before applying to Voyage Media.
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