Description
Administrative Assistant / Doc Admin – Epoxy 2
Olin Chlorine Products (OCP), a division of Olin Corporation, has an opportunity for an Administrative Assistant/Doc Admin at Epoxy 2 in Freeport, TX. The selected candidate will provide administrative and office professional support for the Epoxy 2 plant, located in plant B, part of Dow’s Texas Operations integrated site in Freeport, Texas. The plant produces Liquid Epoxy Resins and is part of Olin’s newly formed Olin Epoxy division. The Admin will report directly to the Production Leader.
Responsibilities:
- Handle routine and non-routine administrative tasks with little direction from supervisor.
- Manage and oversee library implementer, ensure compliance with Olin’s document management system
- Administer the webEDMS electronic document management system
- Gather department data and prepare routine reports utilizing various software packages (Microsoft Word, Excel, PowerPoint). Design and maintain spreadsheets.
- Prepare and support payroll, facilitated through Olin’s Kronos Time and Absence Management tool, manage schedules and employee questions, be familiar with Olin’s policies
- Assist the team in submitting Expense Reports
- Assist team members in making travel arrangements and plans
- Perform general administrative tasks including mail, records and file maintenance, procurement of office supplies and manage site e-mail distribution lists. Serve as focal point and resource for computer software, office tools, telephones and phone mail.
- Provide support for new member on-boarding process and department transfers (i.e.: manage organizational charts, distribution lists, computer registration, employee ID’s, etc.).
- Utilize Essential Suites & other office tools for EH&S data collection and reporting.
- Schedule and coordinate internal and external events (service recognition, plant recognition, United Way, community event, etc.).
- Focal point for building conference rooms
- Take part in plant EH&S programs during Turnarounds, specifically support the contractor recognition program
- Focal point for “Staff Meetings” will facilitate and gather agenda items prior to meeting.
- Managing the Production Leader’s calendar, such as scheduling meetings and accepting appointments.
QUALIFICATIONS:
- High School Diploma or equivalent with 2 or more years of experience in an Administrative Support role is required. Associates Degree with focus on Administrative and Office Professional related field preferred.
- Interpersonal skills such as maturity, confidence, tact, diplomacy, a professional work ethic and judgment are critical.
- Good communication skills with ability to interface well with wide variety of people of all levels within and outside the Company.
- Expertise in Microsoft Word, Excel, PowerPoint and Outlook required.
- Experience with Kronos time keeping tool is desired
- Expertise in administration of webEDMS
- Ability to operate independently and to take the initiative in accomplishing job responsibilities.
- Good project management skills.
- Positive attitude, with an open-minded approach to learning.
- Willing to learn new systems as required by the job is essential.
- Proactive approach in planning for various needs and requirements of work group – including an awareness of the responsibilities of group members.
- Service-oriented and show attention to detail to produce quality results and assure dependability.
- Strong written & verbal communication, organizational and file management skills are necessary for this position
Olin Corporation (NYSE: OLN) has an over one hundred year history of supplying quality products to our customers, while generating value for our shareholders. On a daily basis, we are meeting our customers’ evolving needs through innovation, continuous improvement and an unwavering commitment to exceeding expectations and maintaining the highest ethical standards. Olin’s 4,000 dedicated employees are fully committed to being good neighbors and environmental stewards in the communities in which our facilities are located.
Olin Chlorine Products is global Division of Olin with three business segments – U.S. Gulf Coast Chlor Alkali and Vinyl products, Global Chlorinated Organics and Global Epoxy. Olin Corporation also has three other divisions – Olin Chlor Alkali Products, Winchester and K.A. Steel Chemicals. Olin Chlor Alkali is a major North American manufacturer of basic chemicals including chlorine, caustic soda, bleach and hydrochloric acid. Winchester is a major global supplier of sporting ammunition, reloading components and small caliber military ammunition and components and industrial cartridges. K.A. Steel Chemicals is a distributor of caustic soda and the largest manufacturer of bleach in the Midwest area of the U.S.
Olin offers:
- Competitive compensation and comprehensive benefits
- An opportunity to make a real difference in the manufacturing industry but a small company environment that gives employees a chance to be seen and appreciated and to grow in responsibility.
- A variety of jobs and career paths that will appeal to those who are drawn to a creative, energetic and open workplace environment.
Olin is an Equal Opportunity Employer . M/W/Vet/Disabled .
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