Freedom House promotes the spread of freedom and democracy around the world through research, advocacy, and programs that support frontline activists. We are a leader in identifying threats to freedom through our highly regarded analytic reports, including Freedom in the World, Freedom of the Press, Freedom on the Net, and Nations in Transit. With 13 field offices and two U.S. offices, we support the right of every individual to be free.
Position Summary
The Senior Program Associate will provide programmatic support including finance, logistical, administrative, research, writing and data analysis assistance to Central Asia and other Eurasia programmatic portfolios, as required. This position is based in Washington, DC and reports to the Program Manager for Eurasia.
Minimum Qualifications
- Bachelors’ degree in political science, international relations, international law, public policy or related field
- 2 years of directly related experience; field experience in program region preferred
- Knowledge of basic accounting principles and grant-related compliance requirements
- Strong ability to communicate effectively in English and Russian, both verbally and in writing
- Strong knowledge of human rights principles and mechanisms, and understanding of democracy promotion
- Mastery of MS Office Suite, specifically Excel and Word and ability to accurately type minimum 40 words per minute
- Ability to apply accurate and strong database and records management skills
- Ability to coordinate travel logistics, meetings, and use of conference facilities
- Strong ability to conduct research using varied sources and present findings verbally and in writing
- Ability to represent Freedom House professionally, in conduct and personal appearance
- Strong ability to apply interpersonal skills, and successfully work in a diverse and multicultural environment
- Ability to collaborate with others and work as an effective team member for the success of the team
- Ability to work independently with minimal supervision, and meet all goals and deadlines
- Strong ability to plan, organize, prioritize work, and multi task to meet tight deadlines
Primary Duties and Responsibilities
- Draft contracts, MOUs, letters of agreement and other contractual documents for partners and vendors
- Draft press releases, briefings, and quarterly project reports
- Prepare expense reports for program expenditure in compliance with FH and donor requirements
- Prepare payment requests in full compliance with FH and donor requirements
- Lead procurement process for program expenditures in line with supervisor’s instructions
- Monitor budget for compliance
- Assist with financial and administrative backstopping
- Ensure timely approval is obtained for contracts, LOAs, MOUs, work plan documents, etc., track their duration and notify supervisor of imminent expiration
- Track and update program expenditure on a daily basis and maintain database
- Assist with travel plans including flight and hotel research and booking, travel authorization, visa application, etc.
- Schedule and arrange meetings and events, and liaise with internal and external contacts appropriately and under supervision
- Represent team in meetings and backstopping calls as requested by supervisor, take notes and provide written feedback to team, and provide backstopping support as required
- Maintain program files and folders for easy access and retrieval
- Assist in the ordering, receiving, stocking and distribution of office supplies
- Conduct desk research for assessments, proposals, budget narratives, news updates, etc.
- Contribute to the preparation of reports, proposals, grants, press releases, and budgets as required
- Ensure all work products comply fully with standards, policies and mission of Freedom House
- Other related duties as assigned.
Work Environment and Physical Demands:
Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer: This job description is only a summary of the typical functions of the job. It is not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. The responsibilities, tasks, and duties of the jobholder may differ from those outlined in the job description and that other duties, as assigned, may be part of the job. Freedom House may add, change, or remove essential and other duties at any time.
We offer great benefits including:
- Generously subsidized dental insurance
- Generously subsidized vision insurance
- Generously subsidized health insurance with three options (HMO, POS, PPO)
- 100% employer paid life insurance and accidental death and dismemberment
- 100% employer paid short-term disability and long-term disability insurance
- Supplemental/voluntary life insurance for employee, spouse, and child(ren)
- 403(b) Retirement Plan with generous matching funds with 2 year 100% vesting schedule
- Flexible Spending Accounts for medical and dependent care reimbursable expenses
- Transportation pre-tax payroll deduction for metro, and garage parking in DC
- Generous paid vacation leave, sick leave, personal leave, and holidays
- Tuition Reimbursement for graduate studies
- And much more……
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