Business Administrator

The Global Media and Agency Management team is looking for a dynamic individual who desires an administrative position in a fast-paced marketing team. This position requires strong attention to detail, demonstrated problem-solving skills, ability to change direction in response to changing work situations, ability to accommodate different working styles, ability to prioritize own work, complete projects on time and have excellent customer service skills. Candidate must be a strong team player who will demonstrate drive and initiative, have a positive and professional approach.

Responsibilities include but are not limited to:

Managing GM’s calendar, provide end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings in tandem to drive schedule efficiencies.

Monitoring departmental discretionary budgets and facilitating the procurement process, organizing team morale events, managing projects, space and performing fundamental administrative tasks.

Reconciling and submitting expense reports and auditing PO’s for GM approval.

Providing team support by submitting facilities request, manage alias’s, new hire onboarding support

Manage office hardware and supply needs

Work closely with the broader marketing admin team to ensure all administrative procedures unique to marketing are handled as required and that all group support is running smoothly.

Qualifications include: A minimum of 3-5 years demonstrated work experience supporting senior management in a fast paced administrative capacity, excellent organizational, analytic and interpersonal skills. Effective verbal and written communication skills required. Candidate must be detail-oriented, able to work under pressure with varied time constraints and have the ability to build effective working relationships. Candidate must also maintain confidentiality of information and use discretion. Candidate should be independent, creative thinker and able to take the initiative to "get things done." Proficiency in using MS tools - HeadTrax, MS Expense, My Order, MS Approval, MS Travel etc.  

Microsoft Outlook, Word, Excel, and PowerPoint.

This position has frequent contact with all levels of Microsoft employees, as well as contact with outside customers.

Microsoft is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.

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Band 2 Administrator / Receptionist

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United States of America: SharePoint Administrator (off-shore)

Required Skills:

The SharePoint administrator should possess a thorough knowledge of SharePoint architecture, infrastructure management, SharePoint security, service applications, feature management, and custom applications/site management.

Job Details:

This offshore position will be responsible for the enhancing/improving/patching, monitoring, trouble-shooting, and documenting any problems related to the SharePoint 2010/2013/online test, UAT, Productions and Failover environments and for transferring his/her knowledge to the UNICEF internal IT Operations specialists .

Duties and responsibilities:

· Support the performance tuning exercise following a review of the SharePoint and SQL configuration settings

· Support the disaster/recovery exercise

· Troubleshoot day to day operational problems

· Daily Monitoring Server Health for all environments

Checking Disk Usage, Logs, Event Viewer for Critical errors, and SQL Database health

· Daily Monitoring SharePoint / SQL Services

Monitoring services on Web Front End Servers ( Production/Failover)Monitoring services on Web Application Servers ( Production/Failover)Monitoring services on SQL Servers ( Production/Failover)

· Weekly Checking SharePoint health analyzer logs (weekly)

Check health reports, web analytics report, diagnostic logs, and administrative reports

· Disaster Recovery of SharePoint Production farm once in a month

Taking backup of the SharePoint Production farmPreparation of SharePoint environmentInstallation of SQL 2012 R2 ServerInstallation of SharePoint Application server/Web serversRestoration of SharePoint farm

· Installation and testing of SharePoint next releases , patches and cumulative updates on all SharePoint environments

The skills and experience required for this assignment are:

· University degree in computer science, engineering, information management or related field

· Four to seven years’ experience in SharePoint Services / Portal enterprise level administration, security, and maintenance. SharePoint 2010/2013/online experience is required.

· SharePoint administration experience includes installation, configuration, monitoring farm health and performance, managing quotas, monitoring usage logs, managing backup and restore/recovery, creating application pools, site collections, and sites, creating groups, assigning rights, testing and installing third party web parts, and PowerShell.

· Experience with .Net technologies

· Knowledge of Team Foundation Server and hands-on experience on deployment of application related changes in integration_test-UAT-production.

· IIS, SQL Server including SSRS, SSAS, SSIS, Windows Server 2008/2012, and Active Directory (including LDAP and user profile) expertise.

· In-depth experience with Windows Server technologies including Windows Server 2008/2012, IIS, and Virtualization

· Ability to work with a team as well as independently

· Broad experience with Web technologies (HTML, CSS, JavaScript, XML, XSLT), ASP.NET concepts, Security (Active Directory, ISA), Networking (DNS, HTTP, SSL), Email (SMTP), Database (T-SQL, PL/SQL, normalization), and Storage (SAN) concepts

· Ability to be self-starter and to work with minimum supervision

· Excellent communication skills, written and verbal

· Experience of a multi-cultural and gender sensitive work environment

· Strong interpersonal skills

Duration of the Consultancy: The initial period of the contract is 3 months and subject to need and budget will be extended to up to 11 months.

Pay Rate: $240 per day

Interested applicants are requested to submit their applications along with a cover letter and C.V. to isspost@unicef.org no later than 11 December 2014. Only short listed candidates will be contacted. Depending on the outcome of the selection process the contract will be awarded to an individual or a corporate.

Sales Support Administrator

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BUSINESS ADMINISTRATOR

The Developer Platform and Sales is looking for a dynamic, fun, energetic administrative professional to come join our team.   The ideal candidate is someone who thrives in a fast paced environment, has strong attention to detail and can embrace a challenge head on with high energy and a positive attitude.   This position is unique, you will have the opportunity to work across Marketing, Engineering and the Segment teams and get an end to end view of the business, from strategy through to field execution,.  

A successful candidate must have demonstrated ability to:

          Multi-task and change direction in rapid response to a fluctuating work environment, and make timely decisions

          Be self-motivated, have excellent communication and interpersonal skills, exercise sound judgment, tact, diplomacy, integrity and professionalism at all times

          Possess an aptitude to work independently and be comfortable operating with ambiguity

          Possess solid project-management and problem-solving skills

          Prioritize among multiple projects with a positive attitude

          Anticipate and remove administrative roadblocks

          Achieve results with a high degree of accuracy and attention to detail

          Develop collaborative relationships with others who have a diverse set of working styles and perspectives - this is a highly collaborative environment!

          Proven track record of accountability, reliability and a ‘can do’ attitude

Responsibilities include, but are not limited to:

GM Support

          Proactively manage GM calendar, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate

          Manage/coordinate domestic and international travel plans and agendas end-to-end, including management of all logistics and itineraries

          Partner with business management to set up the business (ROB) activities, manage the ROB calendar and assist with projects as needed

          Prepare and process expense reports

Business Support

          Ensure compliance of administrative operational policies and procedures

          Process expense report approvals for team members

          Manage headcount, recruiting and onboarding activities

          Maintain and manage HeadTrax transactions for vendors, CSGs and FTEs

          Create and maintain org charts, distribution lists, office maps

          Manage CPH budget (T&E, Computer, Training, Morale dollars), ensuring appropriate spend and budget excellence

Team Support

          General team support for All Hands, off-sites and morale events (logistics such as room reservation and catering)

          Own and maintain space for team

          New employee setup

          Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests

          Maintain a friendly and inviting work environment for the team

Qualifications:

  A minimum of 5 years’ of high level administrative assistance supporting a GM or higher. P

  roficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote, Lync and SharePoint is required.

  A high level of experience with internal Microsoft tools such as HeadTrax, FIM, MSSpace, MSMarket, Assetlink, MyOrder, MSTravel and MSExpense is strongly desired.

  Strong communication skills, both verbal and written, are required.

  Bachelor’s degree preferred.

Overtime and travel may be required at times.

Microsoft is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.

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Business Administrator

Business Administrator

Microsoft, US Developer Experience & Evangelism

Location: Prefer New York NY, Charlotte NC, or Bellevue WA

Microsoft’s Developer Experience & Evangelism (DX) organization is focused on inspiring developers to create new, innovative 3rd party experiences that consumers and businesses will value most. We evangelize our technologies to students, startups, developers, IT professionals, large and small enterprises, independent software vendors (ISVs) and cloud solution vendors (CSVs) to ensure that everyone who builds apps and services build on the Microsoft platform (Windows Client, Windows Phone, Windows Azure, Windows Internet Explorer®, Microsoft Office 365, Microsoft Windows Server and Microsoft SQL Server).

Microsoft’s General Manager for the DX Partner & Technical Evangelism (PTE) Team in the United States is looking for a passionate, detail-oriented, self-starter to provide day to day executive support as well as operational support for the business.   As the Business Administrator, you will be working hand-in-hand with the General Manager and the Director of Sales Excellence to deliver support to the PTE leadership team, while also contributing to the operational execution of the entire business. In this role you will need to leverage your exceptional multi-tasking abilities in leading and managing a variety of simultaneous projects (administrative, project management & marketing) while also recognizing where processes can be improved and taking the initiative to make change, demonstrating the ability to analyze and anticipate the needs of the leadership team, ensuring compliance at all times and being a stickler for execution excellence as well as providing critical support to the GM in a timely fashion.

To fill this role, we are looking for a business assistant that can quickly acclimate to new systems and has the ability to handle a wide range of responsibilities including producing regular team communications, coordinating HR processes (headcount, requisitions and status records, manage team onboarding logistics, complete new hire setups), providing Executive support (calendar management, travel arrangements, reconciling expense reports), managing operational reporting (OPEX budget reporting, asset tracking, team activities, awards and events), and working as an integral part of the senior leadership team to manage the business operations and execution excellence.

The ideal candidate will be organized, detail-oriented, creative, curious, and an effective communicator across all levels of our organization. Must have a minimum of 4+ years demonstrated work experience in a fast-paced administrative and business operations capacity with a balanced skill profile including attention to detail, excellent communications skills, strong problem solving and project management skills, initiative and ability to maintain confidentiality. A demonstrated ability to work under pressure calmly and confidently with a “can-do” attitude is a must.

Come join a fun, hard-working, dynamic organization at the center of Microsoft’s technology evangelism and partner outreach efforts.

Detail of Responsibilities:

  Provide Executive support including calendar management, travel arrangements, meeting planning, preparation and tracking of expense reports, and managing hiring & interview processes

  Executive research and communications preparation, including newsletter management, email, presentations & slideware

  Procure goods and services including computer equipment, office supplies, shipping and assist the team with procuring professional services and track the teams’ computer assets

  Support business reporting including scorecard and metric reporting

  Produce OPEX budget reporting, business operations reports

  Assisting with event planning and projects

  Completing special projects as assigned.

Qualifications:

  BA/BS degree with a minimum 4 years+ administrative experience in a fast-paced, high-tech environment preferred.

  Proficient in Outlook, Word, Excel, PowerPoint. Knowledge of Visio & HeadTrax preferred.

  Exceptional written and verbal communication skills.

  Expert organizational skills, detail-oriented, and the ability to handle multiple priorities and projects simultaneously

  Strong business judgment and exceptional professional demeanor, with the ability to function in a fast-paced environment and have the flexibility and willingness to change direction when circumstances demand

  Ability to be entrusted with the knowledge and handling of confidential information

  Strong stakeholder empathy & awareness, be the voice of the organization within the leadership team, help channel many points of view and work cross group.

  Be a team player at the core

  Overtime and minimal travel may be required

  May require ability to lift up to 20 lbs.

Microsoft is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.

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