Overall Responsibilities
The Project Associate (PA) is responsible for ensuring the smooth operation of technical efforts, projects, programs, and activities by coordinating programmatic information and providing logistical support. She or he works with several project teams and is responsible for the day-to-day coordination of project-specific activities.
Specific Responsibilities
I. Administrative support (25%)
- Provide administrative coordination support to assigned projects.
- Develop and maintain project pending lists and meeting agendas.
- Schedule, connect, attend, and document regular and ad hoc project team meetings.
- Coordinate with and assist other Project Associates to ensure adequate coverage during the absence of another Project Associate (i.e., vacation, TDY).
- In collaboration with the assigned project managers, ensure open, ongoing communication flow between MSH Headquarters, project offices, consultants, and/or partner organizations.
II. Finance, contract, procurement (25%)
- Prepare Purchase Requests for project items to be procured in the US (plane tickets, equipment)
- Be aware of, and adhere to, MSH’s Procurement Integrity and Business Ethics standards in all activities.
- Review and preliminarily process invoices from consultants, subcontractors, and vendors for a timely submission to MSH Accounting in accordance with project requirements and MSH procedures.
- In collaboration with Senior Project Officer, assist in tracking and documenting project deliverables.
- In collaboration with Senior Project Officer, assist in documenting, collecting, and tracking cost-share opportunities, as needed.
III. Technical project management (25%)
- Maintain responsibility for file management, dissemination of programmatic and team information, and contribute to MSH knowledge, programs, tools and approaches.
- Coordinate communications material management, printing, and assembly.
- Edit and proof project reports, success stories, newsletters and other documents as requested.
- Update MSH’s intranet and other repositories with key project documents.
- As requested/assigned, support Global Technical Leads related to online learning/exchange forums, document development and research.
- Assist in coordinating Quarterly Reviews for assigned projects including input to, finalization and filing of PowerPoint presentations and reports including graphic presentation of data.
IV. Travel support and logistics (25%)
- Coordinate international/domestic travel and hotel arrangements related to CHS project activities and ensure that all travel arrangements are in compliance with USAID and donor regulations and MSH procedures.
- Process visa requests as necessary.
- Provide travellers with Memorandum of Engagement or Consultant Agreement (containing all travel details) prior to departure.
- Provide general support to project team members when traveling.
Qualifications
- Bachelor’s degree in international development, anthropology, public health, policy, business administration or related field
- Minimum 1 year of experience working in the professional setting
- Excellent written and verbal language skills in English
- Professional proficiency, written and oral, in French required
- Demonstrated ability in computer skills for word processing, databases, spreadsheets, and presentations (Microsoft Office applications preferred); and ability to learn new software packages
- Proven competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality
- Ability to work independently and collaboratively as an effective team member in a complex and fast-paced environment
- Exceptional organizational skills
- Demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants
Organization Description
Management Sciences for Health (MSH) is a nonprofit international health organization with nearly 2,500 people from over 74 nationalities working in over 40 countries. Our mission: Saving lives and improving the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health. Together with our partners, we are helping managers and leaders in developing countries to create stronger management systems that improve health services for the greatest health impact.
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam Era veteran of the U.S. Armed Forces.
EmoticonEmoticon