JFD: Administrative Assistant I, E17A
Location: Human Resources
PIN #: 34002643
Re-announcement of position posted on October 6, 2015.
Salary: The bi-weekly hiring rate established for this position is $1,200.38.
Description:
This position is responsible for records management and maintenance of official employment records for the Oklahoma State Department of Health workforce in accordance with the Oklahoma Personnel Act, Merit System of Personnel Administration Rules, Oklahoma Open Records Act, and agency administrative procedures. This position is also responsible for tracking annual submission of forms that are required by administrative procedures and necessary to be in compliance with Public Health Accreditation Board standards.
BASIC PURPOSE
Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.
LEVEL DESCRIPTORS
The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects.
Level I:
This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others.
MINIMUM QUALIFICATIONS
Level I:
Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience.
NOTES
Additional Information/Requirements:
A “Personnel Restriction Exception Request” (HCM 92) will be obtained if needed to comply with gubernatorial executive order prior to a job offer being extended for this position.
Applicants must be legally authorized to work in the United States without visa sponsorship.
Applicants may be subject to a background check.
Position requires possible response to public health emergencies including, but not limited to, natural disasters, disease outbreaks, or catastrophic events.
The Oklahoma State Department of Health is tobacco free. Employees are prohibited from using tobacco products throughout all indoor and outdoor areas of premises under the control of the Oklahoma State Department of Health, in all vehicles on those premises, and in state vehicles in use for OSDH business anywhere.
Any qualified applicant with a physical or mental impairment that substantially limits his/her ability to participate in the application process and desires a reasonable accommodation, must notify the Oklahoma State Department of Health Human Resources office at (405) 271-4171 extension 56148 of the need for an accommodation, identify the impairment, and identify the requested accommodation.
If education, certification or licensure is required to meet minimum qualifications, applicants must provide documentation at the time of interview. The following documentation is acceptable as proof of education:
- If this position requires a degree, applicants must provide a copy of an official diploma or copy of an official transcript that demonstrates possession of the required degree.
- If this position requires specific coursework, applicants must provide a copy of an official transcript that demonstrates completion of the required coursework.
- If this position requires certification or licensure, with the exception of nurses, applicants must provide copies of the required certification or licensure.
“Affirmative Action/Equal Opportunity Employer”
Selection Plan
Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire.
***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.
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