Examples of Duties:
A) Budget Preparation/Maintenance of Expenditures
1. Assemble financial records and information for budget preparation.
2. Prepare financial and statistical information for utilization by the auditor and Department including, but not limited to reports of cost-share projects, number of mitigation and nonmetallic mining reclamations, etc.
3. Maintain records and prepare reimbursement requests for all programs and grants.
B) Accounting/Bookkeeping Duties
a. Maintain accounts receivable and payable, and update reports for all LWCD activities.
b. Monthly reconciliation of all expense and revenue accounts.
c. Prepare and record vouchers for all department, program and grant expenditures.
d. Record, organize and maintain receipts, agreements and documents from cost-share projects, programs and grants.
e. Prepare salary certifications for department employees.
f. Prepare summaries and reports for fleet and department equipment inventory.
C) Computers
a. Use and manage computer software including word processing, spreadsheet, email, and the Internet.
b. Propose and assist in the development of time saving applications for the department.
c. Create newsletters and power point presentations.
d. Updates Website weekly with department content.
D) Land & Water Conservation Dept. Reporting Systems
a. Prepare financial reports for the department.
b. Assist County Conservationist in preparation of annual report.
c. Maintain spreadsheet summarizing fund breakdown of all projects.
E) Miscellaneous
a. Assist with design and production of flyers, brochures and power point presentations.
b. Record bid opening information and summarize bids.
c. Act as notary public for County Departments and general public.
d. Assist the public in gathering land and property information (aerial photos, maps).
e. Assist field staff with survey and construction projects as needed.
f. Perform receptionist duties, direct incoming calls and walk-in inquiries.
g. Respond to telephone and counter calls for assistance and provide copies of educational materials in accordance with Department procedures.
h. Assist the general public in determining appropriate forms to be completed and answer general questions related to land conservation projects and issues.
I. Assist in preparation of Land Conservation Committee meeting packets.
j. Daily filing and mail duties as required.
k. Other duties as assigned.
Qualifications:
A. Two year technical college degree, with emphasis in business, computers and/or office related activities.
B. Advanced working knowledge of Microsoft Excel, Word and Outlook and accounting software.
C. Minimum of one year of responsible full-time office experience.
Physical Requirements
A. May require sitting in one location for extended periods of time.
B. May require extensive keyboard entry.
C. May require extended periods of time viewing computer monitor.
D. May require occasional lifting of 30 pounds or less.
E. On fieldwork days, may require walking / navigation on uneven terrains.
Supplemental Information:
Knowledge, Skills, and Abilities
A. Advanced working knowledge of computers, computerized accounting systems, word processing, spreadsheets, email, Internet, and accounting system software.
B. Knowledge of and the ability to efficiently perform governmental fund accounting. Compliance with County auditor requests for year end reporting.
C. Knowledge of land & water conservation terminology.
D. Ability to effectively communicate and correspond independently in writing and verbally concerning financial reporting issues.
E. Understanding of Department programs, guidelines, operations and policies with respect to functions performed and the ability to use this understanding to determine how to complete assigned, varied tasks.
F. Ability to use education, experience, and familiarity with Department guidelines, operations, and policies to complete tasks.
G. Ability to establish and maintain effective working relationships with other employees, agencies and the public.
H. Ability to prioritize workload and carry out instructions with limited supervision.
I. Ability to maintain mental alertness, neatness and dependability.
J. Ability to enter financial data efficiently and accurately.
K. Ability to learn new advanced computer applications.
L. Considerable knowledge of modern office practice, procedures, skills and equipment and their application.
M. Ability to carry out special and general assignments requiring organization of material and development of procedures for grant / budget tracking
N. Ability to assess situations and make recommendations on necessary steps that must be taken to complete work or to resolve any conflict or issues.
O. Ability to multi-task and maintain efficiency in a busy environment.
P. Ability to maintain secure records and confidentiality.
Q. Ability to maintain organized file systems.
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