The International Coalition of Sites of Conscience (the Coalition) is a rapidly growing nonprofit network of museums, historic sites, organizations and individuals dedicated to creating a more peaceful future through remembering past struggles and addressing their contemporary legacies. Founded in 1999 by a group of nine pioneering heritage and human rights leaders on four continents, the Coalition has grown to more than 200 members in 55 countries, working in regional and thematic networks in Africa, Asia, Europe, Latin America, Russia, North America and in the Middle East and North Africa. Each year, more than 20 million people visit Sites of Conscience across the globe to participate in programs that promote civic action by connecting history and memory with contemporary human rights, social justice and transitional justice issues.
Position Description:
The Coalition is currently hiring a full-time Finance and Operations Manager to be based at the Coalition’s headquarters in New York City and provide day-to-day financial management and administrative oversight for the organization. S/he reports directly to the Executive Director, and supervises the Operations Associate.
Specific responsibilities include:
· Day-to-day financial processing using Quickbooks, including accounts payable and accounts receivable
· Upgrade as necessary and implement organizational policies, procedures, and internal controls for financial and general operations to ensure effective compliance with state, federal, and donor requirements
· Direct annual financial and government audits and tax filings in collaboration with financial advisors
· Prepare regular financial reports for the Executive Director and the Board of Directors
· Manage organizational cash flow including forecasting
· Financial management of grants and other income in collaboration with development and program staff, including tracking spending, reporting, and generating relevant financial reports as needed
· Plan, coordinate, and execute the annual organizational budget process, and monitor department budgets in collaboration with department heads
· Contribute to the Fundraising team’s development and preparation of grant budgets, making financial recommendations consistent with organizational budget needs
· Oversee human resources tasks, including submitting and managing payroll, managing staff benefits, tracking staff schedules and time off, maintaining electronic and paper personnel files, and managing evaluation, hiring practices, and on-boarding of new employees
· Provide overall office infrastructure management with the support of the Operations Associate
Qualifications
· Three years relevant non-profit experience
· Bachelors degree (or higher); accounting degree a plus
· Familiarity with government grant reporting requirements and procedures; NICRA negotiation experience a plus
· Proven experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable, general ledger, and payroll
· Highly motivated, organized, detail oriented, and able to work effectively both independently and as part of a multinational, decentralized team;
· Proficient in use of Quickbooks, MS Office, and Google applications
· Interest in international relations, human rights, or museum work
· Knowledge of Spanish, Russian, Arabic or French a strong plus
· Flexibility, creativity, resourcefulness, and an eye towards problem-solving
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