This grant funded position ends September 30, 2017.
Minimum Education:
Associate degree from an accredited college required. Bachelor’s degree preferred.
An equivalent combination of experience and education may be considered.
Minimum Experience/Training:
Five years of administrative, office management, or related experience required.
Preferred experience in higher education or government environment.
Knowledge, Skills, Abilities:
Advance customer service skills and computer literate with demonstrated proficiency in Microsoft Word, Excel and PowerPoint. Preferred knowledge in financial management software system and a publishing software. Easily navigates the Internet; performs searches
Trains and coordinates work of lower-level, office support staff, student employees, and/or temporary staff
Ability to multi-task and oversee multiple initiatives and projects for the department/unit
Requires general understanding of own work and how it impacts operations outside own work unit.
Ability to recognize needs of unit and how it impacts other areas at College and understand own role relative to all areas.
Excellent interpersonal and communication skills in order to represent the work area and the larger Broward community.
Essential Functions:
Plans and coordinates complex administrative assignments and special projects within and/or across operating units; gathers, organizes, and assesses information, and develops and prepares recommendations.
Assists in the development and administration of operating policies for the unit; reviews and interprets applicable college, local, state, and federal regulations; coordinates compliance with applicable rules, regulations, and policies.
Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required; may coordinate and administer the purchasing of supplies and/or equipment for the unit.
Develops and prepares special management studies, surveys, statistics, and a variety of other
Serves as administrative liaison and coordinates interaction between department operating units, other college departments and programs, and/or external agencies, as appropriate.
Develops and implements systems to maintain records on employees, equipment inventories, and compliance activities.
Develops and/or coordinates the development of operating manuals, procedural guidelines, and similar documentation; may conduct in-service training as required.
Assists in or contribute to the planning, coordination, development, and implementation of long-range goals and objectives; participates in various committees and professional organizations as appropriate to the unit of assignment.
Responds to internal inquiries regarding college administrative policies, procedures, and practices.
Performs related duties as assigned
Job Title National Executive Assistant
Position Number P0034829
Job Status Full time Temporary
Department LINCS Grant – National
Location South Campus
Pay Grade 414
Salary $50,000
Work Shift First Shift
Work Schedule Monday – Friday 8:30 am – 5:00 pm
Hours Per Week 37.5
Posting End Date 02/09/2016
Comments
Designated Essential Personnel No
FLSA Status Exempt
Position Classification Professional Technical Staff (PTS)
Special Instructions to Applicant:
For positions requiring a degree, the official transcripts are required upon hire.
An unofficial copy of the degree/transcript is acceptable during the application process and can be faxed to 954-201-7612 . On the fax transmittal, please state clearly the position name(s) and position number(s) the transcript is to be attached to.
Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline.
All document(s) must be received on or before the closing date of the job announcements.
Employment is contingent upon successful completion of the required background screening process.
Disclaimer
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.
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