• Interpret policies and handle requests for technical information on functions and procedures of the assigned department.
• Act as a liaison with other agencies, attorneys and administrators.
• Perform research, evaluation and analysis.
• Prepare presentations as required.
• Assist with the production of publications and newsletters, contracts and other important correspondence.
• May process personnel matters for the division or department.
• Establish and maintain records, clerical procedures, forms, etc.
• Represent the division/department head at meetings.
• Take and transcribe meeting minutes.
• Schedule and organize meetings for assigned executive staff.
• Supervise and/or participate in complex record keeping, including developing policies for the records.
• Assist in the preparation of the budget and other financial records.
• Supervise and/or maintain important program tables and database information on computers
• May, under supervision act as a coordinator for specific projects or programs.
• Handle confidential and/or time sensitive information in a discreet and professional manner.
• Assist ward office with financial process and questions and be the channel to the City Clerk for final approval. Deliver monthly ward budget reports and assist in resolving any questions that may arise.
• Coordinate the open appointments processes for appointed boards and commissions, including posting spring and fall cycles, collecting applications, updating board staff and appointing authorities.
• Update Council or Clerk web pages as needed.
• Coordinate room reservations for conference rooms and intern rooms.
• Coordinate honorary resolutions and certificates for City Council.
• Oversee the supplies in the Council copy room and the City Clerk’s office.
Required Qualifications:
Minimum Qualifications:
Post High School education or equivalent
Minimum Experience :
Three years of related work experience
Equivalency:
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.
Drug and Alcohol Testing:
All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position.
Background Check:
The City has determined that a background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Working Conditions:
Office setting.
Union Representation: This position is represented by a collective bargaining agreement between the City of Minneapolis and the MPEA. For more information on the terms and conditions of this agreement please visit:
http://www.minneapolismn.gov/hr/laboragreements/labor-agreements_professional-employees_index
Selection Process:
Eligibility to be considered for the position will be determined by a rating of training and experience or oral examination (100%). Since the examination selection process may consist of a rating of training and experience, it is to your advantage to be as complete and thorough on your application form, supplemental application and other supporting documentation/materials as is possible. Minimum passing score is 70. The City of Minneapolis Human Resource office reserves the right to limit the number in any phase of the selection process.
Knowledge, Skills and Abilities:
• Considerable knowledge of modern office practices, clerical and administrative procedures and equipment.
• Considerable knowledge of the techniques of gathering, compiling and analyzing data.
• Considerable knowledge of departmental or division policies and procedures.
• Good working knowledge of computers.
• Good oral and written communication skills.
• Good keyboarding skills.
• Ability to maintain good working relationships with a diverse population.
• Ability to take and transcribe minutes of meetings and compose correspondence, reports, brochures, etc.
• Ability to organize, prioritize and supervise the work of subordinates.
• May require strong supervisory skills.
• May require considerable knowledge of accounting procedures and process used in the City.
• Good knowledge of modern record keeping and database practices, including complex filing operations.
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