DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.
This position is located within the U.S. Department of Labor, Mine Safety and Health Administration (MSHA), Coal Mine Safety and Health District 4 Office located in Mount Hope, West Virginia. The selectee will serve as the personnel assistant to an Assistant District Manager, providing program and administrative support throughout a broad range of technical and administrative areas, as well as guidance and assistance to support staff in subordinate branches.
– This position is at the full promotion potential.
– This position is inside the bargaining unit.
– Additional selections may be made from this vacancy announcement. Travel Required:
- Occasional Travel
- Less than 10%
Key Requirements:
- U.S. Citizenship.
- Must be at least 16 years of age.
- A fully qualified typist is required.
- Appointment to this position may require a background investigation.
- Requires a probationary period if the requirement has not been met.
DUTIES
Additional Duty Location Info: FEW vacancies – Mount Hope, WV
If selected for this position, you will be responsible for coordinating and tracking the status of ongoing tasks and projects by contact with the Assistant District Manager (ADM) and subordinate supervisors you are assigned to service.
You will also, convey priorities, messages, instructions, information, and requests to subordinate supervisors regarding activities requested by the ADM and follows up as necessary, reporting actions taken to the Assistant District Manager. In the absence of the ADM, assume responsibility for insuring that requests for action or information are made known to subordinate staff who can satisfy the inquiry/request. Monitor work in progress for required actions and informs the ADM of their status. Ascertain that all projects are completed timely. When the Manager is absent, but accessible, evaluate and decide whether important emergency matters should be brought to the Manager’s attention prior to his/her return.
Review incoming publications, regulations, and directives which may affect the Division due to their subject matter. Perform special research projects for the ADM which may occasionally involve policy or operational matters. Screen and obtain information from various sources, analyzes and evaluates the information gathered and presents the findings in a clear and concise manner. Assemble and organize material for the ADM’s use during speaking engagements with MSHA and staff members, stakeholders, union representatives, etc.
Receive and screen all visitors and telephone calls to the ADM. Ascertain nature of call or business of visitors and determines appropriate action. Exercise exclusive control over the ADM’s calendar and schedules appointments and conferences upon own initiative based upon personal knowledge of the Manager’s workload and current issues of importance. Receive and review incoming correspondence, maintains control records, and gathers needed relevant material as necessary. Review documents and correspondence prepared by other Manager’s assistants for signature of, or requiring coordination with, the ADM for conformance with regulations, grammar, format, and special policies of the agency. Provide a broad range of office automation support to the Division’s staff, using a variety of electronic data processing systems and the MSHA LAN systems.
Make arrangements for travel, arranging schedules of visits, making reservations, notifying organizations and officials to be visited of planned itinerary, and submitting travel vouchers and reports upon completion of travel. Serve as the primary point of contact for administration and clerical programs of the Division. QUALIFICATIONS AND EVALUATIONS
Qualifications Required: IN DESCRIBING YOUR EXPERIENCE PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Applicants must have 52 weeks experience at the next lower level in the normal career progression of the position being filled. When compared to Federal experience, this experience must be equivalent to at least the next lower grade level of GS-6. This experience may have been gained either in the Federal or Private sectors, demonstrating a practical knowledge of Mine Health and Safety Administration and Federal Mine Safety and Health Act of 1977 rules, regulations, and policies in order to provide technical and administrative support. Examples of specialized experience include:
– Researching, gathering, and assembling information for use in special projects, evaluations, conference, and meetings, etc., using various sources;
– Utilizing advanced functions of various office software packages (e.g. word processing, database, spreadsheet, electronic mail or graphics) and office automation equipment (e.g. electronic typewriter, personal computer, printers, scanners) to produce correspondence, reports, statistical summaries and data lists in support of the program functions;
– Performing a variety of administrative functions such as sending/retrieving correspondence, answering phone calls, maintaining time and attendance records, personnel documents, making travel arrangement, preparing travel vouchers, arranging conferences/ meetings, greeting and directing visitors and maintaining schedules;
– Communicating effectively, both orally and in writing, to provide and receive information from a variety of internal and external contacts.
You may not use education to substitute for specialized experience.
A fully qualified typist is required. You must have a typing proficiency of 40 words per minute based on a 5 minute sample with three or fewer errors.
Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection. Reference the “Required Documents” section for additional requirements. How You Will Be Evaluated: Click here for Evaluation details. For Displaced Employees ONLY: if you meet the eligibility requirements for special priority selection under ICTAP / CTAP , you must be well-qualified for the position to receive consideration for special priority selection. ICTAP/CTAP eligibles will be considered “well-qualified” if they attain at least a rating score of 85 in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #23 and 26 to reflect that you are applying as an ICTAP/CTAP eligible and submit supporting documentation.
Evaluation Factors (Competencies) – All qualified applicants will be evaluated on the following key competencies:
Leadership: Provides leadership, motivates individuals toward a common goal and shares a vision with individuals or groups.
Self-Management: Sets well-defined and realistic personal goals; monitors progress and is motivated to achieve; manages own time and deals with stress effectively.
Organizational Awareness: Knows how social, political, organizational, and technological systems work and operates effectively within them. This includes the policies, procedures, rules, and regulations of the work or organization.
Analytical Skills: Those skills and abilities that involve the understanding information and data and drawing conclusions, and giving recommendations/suggestions.
Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
Decision Making: Specifies goals and obstacles to achieving those goals, generates alternatives, considers risks, and evaluates and chooses the best alternative in order to make a determination, draw conclusions or solve a problem.
Teamwork: Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.
Customer Service: Works and communicates with clients and customers to satisfy their expectations. Committed to quality services. May include responding to customer complaints.
Applies Technology to Tasks: Selects and understands procedures, machines, or tools that will produce desired results; identifies or solves problems in machines, computers, or other technologies as they are related to performing tasks.
Writing: Uses correct English grammar, punctuation, and spelling to communicate thoughts, ideas, information, and messages in writing.
The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your vacancy question responses. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.
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