organization and able to work for multiple people, join the City of Torrance as the Staff Assistant to the City Council.
The Torrance City Manager is recruiting for a seasoned support staff who has a strong clerical background and exceptional administra-
tive skills to manage the daily office activities of the Torrance City Council, and work effectively with the City Management staff.
This high profile position reports to the City Manager and is supervised by the Supervising Administrative Assistant. Primary duties
include serving as a point of contact for the Mayor and six Members of the City Council. Major responsibilities include coordinating
communication, information, schedules and activities, and performs related work as required. Must exercise good judgment and tact in
dealing with the public in difficult situations and maintain confidentiality of critical and sensitive information; work under pressure to
meet multiple and simultaneous deadlines; have the ability to manage multiple projects, effectively interact with the public and have
excellent customer service skills.
Minimum Qualifications (Under Review)
Graduation from High School or equivalent and four (4) years of highly
responsible executive support &/or administrative work at a public agen-
cy; or an equivalent combination of education, training and experience
such as an AA in Public or Business Admin. or a related field and two (2)
years of related experience; or a BA in Public or Business Administration
or a related field.
Ideal Candidate
In addition to the above, the most successful candidate will demonstrate:
Ability to manage a variety of internal and external questions and
requests with tact, diplomacy, and confidentiality.
Exceptional interpersonal skills & ability to interact with community
members, businesses, residents, City staff, and City Council.
A polished and professional demeanor.
Self-motivation and the ability to work independently.
Excellent written and oral communication skills.
Ability to operate office equipment and knowledge of Microsoft Office.
Effectively handle multiple projects and constantly shifting priorities.
Ability to stoop, reach, stand, walk and sit for extended time; push &/
or pull objects weighing up to 30 lbs.; lift & carry 15 lbs.; finger dex-
terity to operate a computer; hear and verbally exchange information.
The City of Torrance invites applications for
Staff Assistant to the City Council
Non-Civil Service
$22.42—$34.77/hour
Employees receive retirement benefits through the
California Public Employees Retirement System (CalPERS)
which is funded through contributions from both the
employer and employee.
Employees currently contribute 6.2% toward Social Security
and 1.45% toward Medicare.
Deferred compensation plan available.
Health, Dental, Vision plans, and Life Insurance.
Flexible spending for Medical and Dependent Care.
9/80 work schedule.
Paid Holidays, Sick and Vacation.
Interested candidates must submit an online application,
resume, and supplemental questionnaire at
www.TorranceCA.Gov/Jobs. The application filing period opens
Thursday, January 21, 2016 and closes Monday, February 8, 2016
at 5:30 p.m.
Only those candidates who best meet the City’s needs will be
invited to participate in the testing process which consists of :
Oral Interview (100%) – Tentatively scheduled for 2/17/16
Writing Exercise (Pass/Fail) – Tentatively scheduled for 2/17/16
Performance Test (Pass/Fail) – Tentatively scheduled for 2/23/16
Applicants with disabilities who require special testing arrangements
must contact Human Resources prior to the final filing date.
Special Notes
As a condition of employment, candidates must pass a thorough background investigation and a pre-employment medical exam.
The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement
may be modified or revoked without notice.
Qualifications
benefits
Human Resources ∙ 3231 Torrance Blvd. ∙ Torrance, CA 90503
Phone: 310.618.2915 ∙ Fax: 310.618.2995 ∙ E-mail: JobInfo@TorranceCA.Gov JC16011332 MPL
Job duties
How to apply
The following duties represent the principal job duties;
however, they are not all inclusive.
Provides staff assistance of a specialized nature such as
working directly with elected officials, business owners,
City employees, community relations, and public services;
Maintains calendars of activities, meetings and various
events for elected officials; coordinates activities and
meetings with other City departments, the public, and
external agencies;
Acts as resource to the public, City departments and other
organizations for inquiries, complaints, or dissemination of
general information including public presentations;
Works independently to coordinate a variety of events
including planning, implementing, overseeing, managing
and maintaining all aspects of each event prior to, during
and after each event;
Performs administrative accounting duties such as
processing payments, purchase requisitions, invoices and
maintaining related financial records.
City of Torrance
Staff Assistant to the City Council
Supplemental Application
1. Do you have experience working for a public sector agency or elected official(s)?
____ Yes _____No
1a. If yes, please describe:
2. Do you have administrative experience working for a senior/executive level manager?
____ Yes _____No
2a. If yes, please describe:
3. Please describe your experience in maintaining multiple calendars and managing
schedules for a management group such as a Board of Directors, City Council or
community group.
4. Do you have experience in organizing large scale events? Please describe:
5. In this position you will be expected to respond to complaints, concerns or questions
raised by the public, community groups, business owners and other local agencies.
Provide an example of a situation when you were able to calm an irate customer/client
and how you resolved a problem.
6. I certify that the information I have provided is true and accurate to the best of my
knowledge. I understand that this information is subject to verification with my former
employers, and that misrepresentation may cause me to forfeit all opportunities to be
considered for employment with the City of Torrance.
____ Yes _____No
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