Founded in 2002 by President William J. Clinton, the Clinton Health Access Initiative (CHAI) is a global health organization committed to strengthening integrated health systems around the world and expanding access to care and treatment for HIV/AIDS, malaria and other illnesses. Based on the premise that business oriented strategy can facilitate solutions to global health challenges, CHAI acts as a catalyst to mobilize new resources and optimize the impact of these resources to save lives, via improved organization of commodity markets and more effective local management. By working in association with governments and other NGO partners, CHAI is focused on large scale impact and, to date, CHAI has secured lower pricing agreements for treatment options in more than 70 countries. In addition, CHAI’s teams are working side-by-side with over 30 governments to tackle many of the largest barriers to effective treatment and care.
As Payroll Supervisor, s/he will support multiple initiatives within CHAI driving the payroll process, providing strong customer service and serving as the liaison with CHAI’s payroll provider. The Payroll Supervisor is responsible for the timely and accurate delivery of payroll and related client service, including recordkeeping and reporting.
Responsibilities:
- Provide quality customer service to all employees responding to all salary inquiries
- Provide clear and timely communication to staff on any payroll related changes or updates
- Resolve all staff questions and issues in a timely manner
- Process bi-weekly and monthly ADP payroll cycles
- Prepare monthly stipend file for wiring
- Prepare associated international wire file for ADP payrolls
- Coordinate with HR to enter all payroll data necessary to process and meet clients’ payroll schedules (new hires, personnel changes, terminations, address changes, salary changes, tax changes, 401k deductions, etc.)
- Maintain current knowledge of the ADP payroll processing system
- Assist in the review of payroll records to ensure compliance with applicable state and federal wage and hour laws, payroll tax, etc.
- Process bi-weekly and monthly 401K upload to Fidelity
- Ensure that state registrations are current
- Assist in reviewing multi-jurisdiction state remittance, reporting and compliance
- Respond to all correspondence from state revenue and unemployment agencies
- Assist in the review of quarterly SUI & 941 reports for accuracy
- Assist in the review and issuance of year-end W-2’s
- Run scheduled standard and ad hoc payroll reports
- Correspond with federal, state, and local tax agencies on behalf of clients; keep up to date with any changes in payroll laws
- Supervision and mentoring of staff
- Assist in processing international payrolls including monthly reconciliations, responding to questions from Country Directors
- Distributing monthly international payroll registers and all tax reports
- Respond to all payroll emails timely
Qualifications:
- Bachelor’s degree in business or related field or equivalent experience preferred
- Minimum of 5-10 years’ work experience with primary responsibility for payroll administration and processing
- Experience working with payroll systems, specifically ADP (Paychex)
- Knowledge of payroll and accounting practices and principles
- Knowledge of state and federal employment laws relating to key areas of responsibility
- Excellent interpersonal and communication skills (both written and verbal at all levels of management); strength in developing and maintaining client management relationships
- Ability to work effectively across the organizational and functional boundaries
- Highly motivated self-starter capable of working independently as well as with a team
- Ability to multitask and work in a fast-paced, limited structured environment; exceptional organizational skills required
- Ability to adapt quickly to change and create controls that enhance management decision making
- Ability to create structure and definition in situations that are uncertain or ambiguous in a team environment
- International payroll experience preferred but not required
PI92720687
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