HIAS seeks a Program Assistant to provide programmatic and administrative support to HIAS’ U.S. Programs team, working on federally-funded grant programs, including Reception and Placement; Matching Grant; Preferred Communities; and other programs as needed. S/he coordinates the day-to-day operational proceedings of U.S. Programs and ensures that the U.S. Programs team has the administrative support needed to perform effectively and efficiently.
Essential Functions:
- Providing administrative and programmatic support to all areas of U.S. Programs.
- Managing the U.S. Programs department calendar, including the scheduling of trainings, webinars, meetings, travel, conferences, monitoring (both on-site visits and desk monitoring), etc.
- Organizing training activities and assisting with logistics, including The National Refugee Resettlement Conference, departmental meetings; Coordinating with the Office Manager on room and AV equipment set up.
- Ordering supplies, coordinating registration, venue selection, catering, and providing on-site support as needed.
- Assisting Program Managers in the design and dissemination of materials, presentations, infographics, program invitations and other materials as needed.
- Compiling, editing and proofreading meeting notes, reports, proposals and other documents.
- Disseminating information through email and internal memos.
- Maintaining and updating affiliate contact lists and other departmental contact lists.
- Assisting the Program Analyst with data entry as needed.
- Compiling content for U.S. Programs on the HIAS website as needed.
- Preparing regular information updates regarding U.S. Programs, including distributing HIAS affiliated newsletter, promising practices and lessons learned, to local affiliates.
- Assisting in the recruitment, training, and supervision of Refugee Resettlement Interns as needed.
- Other responsibilities related to refugee resettlement as assigned.
Qualifications and Requirements:
- Undergraduate degree with 1-2 years of relevant work experience.
- Highly organized, detail-oriented, and able to multitask.
- Experience working with people from diverse cultural backgrounds.
- Excellent writing and research skills.
- Proficiency in Microsoft Office applications, especially Excel, PowerPoint, and Publishers; knowledge of “Prezi” and “gotowebinar” preferred.
- Strong interest in resettlement, international development, and non-profit work.
- Bilingual in Spanish, Arabic, and French preferred.
- Full status to work in the United States and willingness to provide employment verification as required.
About US:
HIAS is the global Jewish nonprofit organization working in 14 countries across five continents to ensure that refugees and displaced persons are protected. Throughout the United States, we help refugees reunite with families, resettle and become self-sufficient. Guided by our values and history, we help refugees rebuild their lives in safety and security and advocate to ensure that all displaced people are treated with dignity.
HIAS IS AN EQUAL OPPORTUNITY EMPLOYER AND COMPLIES WITH ALL FEDERAL, STATE AND LOCAL EMPLOYMENT LAWS.
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